REQUEST FOR EXPRESSIONS OF INTEREST
Feasibility Study of an Electronic Voting System
AFRICAN DEVELOPMENT BANK
Avenue Joseph Anoma, 01 B.P. 1387, Abidjan, CÔTE d’IVOIRE
Corporate IT Services Department (CHIS)
E-mail : IT_Recruitment@afdb.org
Telephone : (+225) 20 26 22 61/ (+225) 20 26 25 83
Expressions of interest are being requested for : Feasibility Study of an Electronic Voting System
Brief description of the Assignment :
The Steering Committee on the Election of the President (Steering Committee) is a subsidiary organ of the Board of Governors, the highest decision-making body of the Bank. The Steering Committee is responsible for the general administration of the Election of the President of the African Development Bank. The election of the President of the Bank is held during the Board of Governors’ Annual Meeting closest to the end of the term of office of the serving President.
In this regard, the Office of the Secretary General of the Bank is launching a feasibility study on deploying sustainable eVoting technology with a view to enhancing the election and decision-making processes at the Bank.
Under the dual supervision of the Secretary General and CHIS (Information Technology Department), the Consultant will undertake a feasibility study and develop technical specifications that meets the requirements for the deployment of an electronic voting system in the Bank. The Consultant, in the fulfilment of this exercise, will be required to liaise with the different complexes/departments of the Bank. These activities will be performed in close consultation with a dedicated team in the Immediate Office of the Secretary General.
Department issuing the request : Corporate Information Technology Services (CHIS)
Place of assignment : Abidjan /Cote D’Ivoire.
Duration of the assignment : Three (03) months.
Tentative Date of commencement : 10 February 2020.
Detailed Terms of reference for the assignment : The TOR are in annex 1 below.
Deadline for applications : Friday 31 Janvier 2020 at 17h00 Abidjan local time.
Applications to be submitted by email to : IT_Recruitment@AFDB.ORG
Any questions and requests for clarifications may be sent to : IT_RECRUITMENT@AFDB.ORG
Establishment of the Short List
A shortlist of three to six individual consultants will be established at the end the request of expressions of interest. The consultants on the shortlist will be judged on the following criteria on the basis of their updated resume.
| General qualifications and adequacy for the assignment to be undertaken | 35% | ||
| Similar experience in the area of expertise of the assignment | and | 45% | |
| understanding of TOR | |||
| Experience with the Bank and/or multilateral donors | 10% | ||
| Language proficiency | 05% | ||
| Knowledge of the region (assignment environment) | 05% | ||
The eligibility criteria, the establishment of a short list and the selection procedure shall be in conformity with the Bank’s procedure for the acquisition of consulting services funded by the Administrative or Capital expenditure. Please, note that interest expressed by a Consultant does not imply any obligation on the part of the Bank to include him/her in the shortlist.
MODEL CURRICULUM VITAE – AFDB BAD PDF
ANNEX 1: TERMS OF REFRENCE
RECRUITMENT OF A SHORT-TERM CONSULTANT FOR FEASABILITY STUDY OF AN ELECTRONIC VOTING SYSTEM
- BACKGROUND
The African Development Bank (the Bank) is a Multilateral Development Bank established in 1964 to catalyze sustainable economic development and social progress in its regional member countries (RMCs) individually and collectively, thus contributing to poverty reduction. The Bank has 80 members consisting of 54 regional and 26 non-regional countries.
The role of the Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s ten years Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG serves as the Secretariat of the Boards of Governors and Boards of Directors and is comprised of: (i) Immediate Office of the Secretary General (PSEG.0) which includes the Corporate Governance and Shareholders Relations Section, Records Management and Archives Section and Conferences and Meetings Section ;
Board Affairs and Proceedings Division (PSEG.1); and (iii) Protocol, Privileges and Immunities Division (PSEG.2).
- OBJECTIVE :
The Steering Committee on the Election of the President (Steering Committee) is a subsidiary organ of the Board of Governors, the highest decision-making body of the Bank. The Steering Committee is responsible for the general administration of the Election of the President of the African Development Bank. The election of the President of the Bank is held during the Board of Governors’ Annual Meeting closest to the end of the term of office of the serving President.
In this regard, the Office of the Secretary General of the Bank is launching a feasibility study on deploying sustainable eVoting technology with a view to enhancing the election and decision-making processes at the Bank.
Under the dual supervision of the Secretary General and CHIS (Information Technology Department), the Consultant will undertake a feasibility study and develop technical specifications that meets the requirements for the deployment of an electronic voting system in the Bank. The Consultant, in the fulfilment of this exercise, will be required to liaise with the different complexes/departments of the Bank. These activities will be performed in close consultation with a dedicated team in the Immediate Office of the Secretary General
- SCOPE OF THE SERVICES :
The scope of services to be performed by the consultant includes the following :
- Perform an assessment of the election and decision-making processes at the Bank ;
- Undertake a benchmarking exercise of institutions/companies with similar voting processes/procedures and the technology deployed
- Conduct an analysis of different eVoting technologies in the market including proposing business requirements and suitability of potential eVoting solutions ;
- Define the methodology, standards and best practices for implementing or configuring the electronic voting system ;
- Make recommendations for maintenance and continuous improvements.
Ensure that the proposed electronic voting system takes into account the following technical requirements :
- Different types of voting system including but not limited to weighted voting, (YES/NO/ABSTAIN) and the possibility of voting for one or more candidates/ABSTAIN ;
- Entry, editing and confirmation of voting topics along with their coordinated display for voters ;
- Anonymity of voters and secrecy of the vote, if warranted ;
- Recordkeeping of voting results at any voting round and possibility to export to word, excel, other formats and display/projection of results ;
- Elimination of candidates that do not obtain the required majority and easy transition during several rounds of voting ;
- Cconfirmation and modification of a vote cast before the voting is closed ;
- Does not allow double-counting of a vote cast ;
- The system can indicate if a voter has not voted or not complied with voting requirements ;
- Voting time stamp ;
- Supports voting operation in at least two languages – English and French ;
- Sustainability of operation and maintenance of the system ;
- Ease of administration, setup and use ;
- The proposed system should be a well design modern user interface application with touchscreen and tablet enable.
- DELIVERABLES :
Expected deliverables and timelines include :
- Inception Report – including a work plan: This should be submitted by the end of week 2.
- A feasibility study report – by the end of week 8 :
- Analysis and synthesis of the Bank’s business requirement in terms of processes to use in the electronic voting system ;
- Define the methodology, principles, standards and best practices for assessing electronic voting solutions ;
- Undertake an assessment of the Bank’s existing voting systems, benchmarking with other institutions and explore comparative solutions that exist in the market ;
- Comparison of different solutions against the assessment criteria to ensure that the business requirements of the Bank are well understood and met by proposed solutions (or can be timely improved) ;
- Total cost of ownership, customization and operations is sustainable for the bank ;
- Write a proposal incorporating details such as the advantages and disadvantages of the system, the technical capacity of the Bank to implement, the security and integrity of the system, the timeline for implementation, the cost implications as well as the procedure to ensure compliance with existing rules.
- Technical specifications of the system – by the end of week 10
Develop the technical specifications (hardware and software) of the proposed solution for the procurement of an electronic voting system
Identify relevant service providers
Define the post-delivery training and maintenance requirements
A hand over report – by the end of week 11
Post-morten and project handover to CHIS (I.T Department) end of week 12
- PROFILE OF THE CONSULTANT :
- The Consultant must have a master’s degree or higher, in engineering, information and communication technology, marketing or related field ;
- The assignment requires the services of a qualified Consultant with extensive and substantial knowledge and experience in analysis and project implementation of electronic voting systems ;
- The Consultant must be familiar with Board/Governor electoral processes ;
- The Consultant must possess minimum of eight (8) years of proven relevant work experience preferably gained in multilateral organizations, private corporations or government agencies ;
- The Consultant must possess an excellent oral and written command of one of the Bank Group’s working languages ;
- The Consultant must have a good knowledge of project management, customer service relations theories, principles and best practices ;
- The Consultant must possess advanced skills in the areas of analytical thinking, multi-tasking, deadline oriented and teamwork ;
- Require significant leadership, planning & communication and problem-solving skills and experience.
- DURATION :
The assignment duration is three (03) months.
- LOCATION :
The work will be carried on at the Bank’s headquarter at Abidjan, Ivory Coast.
- REMUNERATION :
The consultant will receive a monthly lump sum rate based on his/her experience. No additional benefits or per diem will be paid. The individual consultant is responsible for his/her own health insurance and own accommodation costs.