Recrutement d’un coordonnateur de projet – Bourse de recherche senior WT (SRF)

CENTRE FOR RESEARCH IN  INFECTIOUS DISEASES

Coordonnateur de projet – Bourse de recherche senior WT (SRF)

	JOB DESCRIPTION
Post	Project Coordinator– WT Senior Research fellowship (SRF)
Contract	Fixed Term
Reference No
Report to	Principal Investigator
Role purpose/Summary	To provide high quality administration and logistical support to the SRF Wellcome
	Trust project, within the Centre for research in infectious Diseases and LSTM
	The post holder will support the SRF Principal Investigator, Post Docs, laboratory
Scope	technicians and partners by providing an efficient and effective administrative
	support

SPECIFIC RESPONSIBILITIES :

			KEY		KEY ACTIONS
			RESPONSIBILITIES		These set out how the Key Responsibilities will be achieved
					Ensure Value for Money (VfM) in all administrative functions
					Identify, action and record opportunities to improve VfM whenever they
					arise.
			Administrative		Support the process of establishing collaborative agreements with partners
					by effectively liaising with relevant support functions in CRID/LSTM.
1			and Financial
					Contribute to the production of documents, papers, presentations as
			support
					required by the PI and Post Docs.
					Establish efficient office systems including electronical and paper filing,
					handling and disposing of confidential information and recycling in
					accordance with CRID/LSTM policies.
			KEY		KEY ACTIONS
			RESPONSIBILITIES		These set out how the Key Responsibilities will be achieved
					Support the Staff to organise scientific and management meetings by
					assisting with: date planning; making room/venue bookings and arranging
					catering; preparing/circulating agendas, papers, and minutes; facilitate
			Logistics,		virtual meetings (e.g. Skype/Go to Meeting); minute taking; circulating
					documents; record and monitor completion of action points.
			Meetings and
2					Take responsibility for preparing and tracking meeting budgets, ensuring
			Event
					VfM and delivery with agreed budget.
			Management
					Provide logistics and administration support to project research activities
					including liaising with staff and overseas partners and travel agents to
					organise trips and obtain visas; calculating, distributing and processing
					expenses according to CRID/LSTM policies and procedures.

CENTRE FOR RESEARCH IN  INFECTIOUS DISEASES

Coordinate domestic and international travel and accommodation itineraries including flights, visas, hotels, currency, transfers and insurance for LSTM based project staff.

Provide support to Post Docs and PhD students in making international travel arrangements from home country to abroad, project meetings, conferences, secondment posts and training courses.

Deal with travel issues as they arise (both in and out of office hours) when staff are travelling overseas including problems with visas, cancellations and changes to flights/itineraries.

Attend, support and participate in programme meetings.

			KEY		KEY ACTIONS
			RESPONSIBILITIES		These set out how the Key Responsibilities will be achieved
					Develop and improve templates to share the programme outputs e.g.
					standardised PowerPoint templates for posters and presentations with
					appropriate project branding and funder acknowledgement.
					Provide support to the staff to develop design maintain and update the
			Coordination and		programme webpage within the CRID website.
3			communication		Actively support the communicator in the use of other social media
			with internal and		platforms to promote the programme.
			external partners		Be responsible for collecting and maintaining a repository of high quality
					images for use in programme materials, ensuring permission for use
					obtained and recorded
					Develop and maintain a contact database for partners and collaborators
					involved with the research project.
FURTHER RESPONSIBILITIES
			KEY		KEY ACTIONS
			RESPONSIBILITIES		These set out how the Key Responsibilities will be achieved
1			Working in a safe		Adhere to local and legal requirements. Undertake personal health and
			and ethical		safety responsibilities in accordance with H&S legislation and CRID/LSTM’s
			manner		Health & Safety Policy and procedures. Respect confidentiality and adhere
					to ethical requirements
2			Travel		Duties will involve occasional national travel
					Any other duties commensurate with the grade and nature of the role
					Provide holiday support for Departmental secretaries when required
3			General		Participate in staff development and training sessions as required within
					the post
					Day to day office management
POST				Project Coordinator WT-SRF
			COMPETENCY		KEY ACTIONS
			CRITERIA		These set out how the Key Responsibilities will be achieved

	CENTRE FOR RESEARCH		IN  INFECTIOUS DISEASES
		Master 2 or equivalent
	Qualifications,	Excellent IT and computer skills
1	Training &	Knowledge of working in a public health related academic
	Knowledge	Experience of budget monitoring and management in a cost conscious
		environment
		Proven experience in providing administrative support to externally funded
		research projects
		Experience of working to tight targets and deadlines
		Experience of organising international meetings including travel logistics
2	Experience	Experience of minute taking at strategic level
		Experience of maintaining/developing websites and social media
		Proven administrative and time management skills and the ability to
		effectively prioritise workload
		Excellent organisational ability and attention to detail
		Flexible with ability to multi task and prioritise time and task demands
		Able to demonstrate assertiveness and tact
		Strong interpersonal skills and experience in building working relationships
		with people at all levels and from different backgrounds
		Excellent written and oral communication skills
3	Skills &	Excellent word processing, spreadsheet and PowerPoint skills
	Behaviours	Experience of communication with wide range of disciplines and cultures
		Ability to work co-operatively and productively as a team member as well
		as independently
		Enthusiastic and positive approach to work with good problem solving skills
		and the ability to take initiative
Circumstances		Full time, 40 hours per week.
		Fixed Term: 3 years

The application must be addressed to crid@crid-cam.net and should include  :

• An updated detailed curriculum vitae ;
• A letter of motivation.

Closing Date for completed applications : February 21^st, 2020.

Preselected candidates will be called for an interview on the 09^th and 10^th March 2020 and the selected one will start the job on March 16^th, 2020.