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Recrutement d’un coordonnateur de projet – Bourse de recherche senior WT (SRF)

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Date de clôture : 21 février 2020

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CENTRE FOR RESEARCH IN  INFECTIOUS DISEASES

Coordonnateur de projet – Bourse de recherche senior WT (SRF)

 JOB DESCRIPTION
PostProject Coordinator– WT Senior Research fellowship (SRF)
ContractFixed Term
Reference No 
Report toPrincipal Investigator
Role purpose/SummaryTo provide high quality administration and logistical support to the SRF Wellcome
Trust project, within the Centre for research in infectious Diseases and LSTM
 
 The post holder will support the SRF Principal Investigator, Post Docs, laboratory
Scopetechnicians and partners by providing an efficient and effective administrative
 support

SPECIFIC RESPONSIBILITIES :

   KEY KEY ACTIONS
   RESPONSIBILITIES These set out how the Key Responsibilities will be achieved
     Ensure Value for Money (VfM) in all administrative functions
     Identify, action and record opportunities to improve VfM whenever they
     arise.
   Administrative Support the process of establishing collaborative agreements with partners
    by effectively liaising with relevant support functions in CRID/LSTM.
1  and Financial 
   Contribute to the production of documents, papers, presentations as
   support 
    required by the PI and Post Docs.
     
     Establish efficient office systems including electronical and paper filing,
     handling and disposing of confidential information and recycling in
     accordance with CRID/LSTM policies.
      
   KEY KEY ACTIONS
   RESPONSIBILITIES These set out how the Key Responsibilities will be achieved
     Support the Staff to organise scientific and management meetings by
     assisting with: date planning; making room/venue bookings and arranging
     catering; preparing/circulating agendas, papers, and minutes; facilitate
   Logistics, virtual meetings (e.g. Skype/Go to Meeting); minute taking; circulating
    documents; record and monitor completion of action points.
   Meetings and 
2   Take responsibility for preparing and tracking meeting budgets, ensuring
  Event 
    VfM and delivery with agreed budget.
   Management 
    Provide logistics and administration support to project research activities
     
     including liaising with staff and overseas partners and travel agents to
     organise trips and obtain visas; calculating, distributing and processing
     expenses according to CRID/LSTM policies and procedures.

CENTRE FOR RESEARCH IN  INFECTIOUS DISEASES

Coordinate domestic and international travel and accommodation itineraries including flights, visas, hotels, currency, transfers and insurance for LSTM based project staff.

Provide support to Post Docs and PhD students in making international travel arrangements from home country to abroad, project meetings, conferences, secondment posts and training courses.

Deal with travel issues as they arise (both in and out of office hours) when staff are travelling overseas including problems with visas, cancellations and changes to flights/itineraries.

Attend, support and participate in programme meetings.

   KEY KEY ACTIONS
   RESPONSIBILITIES These set out how the Key Responsibilities will be achieved
     Develop and improve templates to share the programme outputs e.g.
     standardised PowerPoint templates for posters and presentations with
     appropriate project branding and funder acknowledgement.
     Provide support to the staff to develop design maintain and update the
   Coordination and programme webpage within the CRID website.
3  communication Actively support the communicator in the use of other social media
  with internal and platforms to promote the programme.
    
   external partners Be responsible for collecting and maintaining a repository of high quality
     images for use in programme materials, ensuring permission for use
     obtained and recorded
     Develop and maintain a contact database for partners and collaborators
     involved with the research project.
FURTHER RESPONSIBILITIES
      
   KEY KEY ACTIONS
   RESPONSIBILITIES These set out how the Key Responsibilities will be achieved
1  Working in a safe Adhere to local and legal requirements. Undertake personal health and
   and ethical safety responsibilities in accordance with H&S legislation and CRID/LSTM’s
   manner Health & Safety Policy and procedures. Respect confidentiality and adhere
     to ethical requirements
2  Travel Duties will involve occasional national travel
      
     Any other duties commensurate with the grade and nature of the role
     Provide holiday support for Departmental secretaries when required
3  General Participate in staff development and training sessions as required within
     the post
     Day to day office management
   
POST Project Coordinator WT-SRF
      
   COMPETENCY KEY ACTIONS
   CRITERIA These set out how the Key Responsibilities will be achieved

 CENTRE FOR RESEARCHIN  INFECTIOUS DISEASES
    
  Master 2 or equivalent 
 Qualifications,Excellent IT and computer skills
1Training &Knowledge of working in a public health related academic
 KnowledgeExperience of budget monitoring and management in a cost conscious
  environment 
  Proven experience in providing administrative support to externally funded
  research projects 
  Experience of working to tight targets and deadlines
  Experience of organising international meetings including travel logistics
2ExperienceExperience of minute taking at strategic level
Experience of maintaining/developing websites and social media
  
   
  Proven administrative and time management skills and the ability to
  effectively prioritise workload
  Excellent organisational ability and attention to detail
  Flexible with ability to multi task and prioritise time and task demands
   
  Able to demonstrate assertiveness and tact
  Strong interpersonal skills and experience in building working relationships
  with people at all levels and from different backgrounds
  Excellent written and oral communication skills
3Skills &Excellent word processing, spreadsheet and PowerPoint skills
BehavioursExperience of communication with wide range of disciplines and cultures
 
  Ability to work co-operatively and productively as a team member as well
  as independently 
  Enthusiastic and positive approach to work with good problem solving skills
  and the ability to take initiative
   
CircumstancesFull time, 40 hours per week.
Fixed Term: 3 years 
   

The application must be addressed to crid@crid-cam.net and should include  :

  • An updated detailed curriculum vitae ;
  • A letter of motivation.

Closing Date for completed applications : February 21st, 2020.

Preselected candidates will be called for an interview on the 09th and 10th March 2020 and the selected one will start the job on March 16th, 2020.

 

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