Request for quotation: Supply of Solar Kits  – Somalia

Request for quotation: Supply of Solar Kits  – Somalia

Supply of Solar Kits – UNDP/SOM/RFQ/2019/010/JPYES/SOLAR KITS
Procurement Process :	RFQ – Request for quotation
Development Area :	URBAN DEV’T.
Reference Number :	53816
Link to Atlas Project : 00085376 – Joint Programme on Youth Employment
Documents : RFQ Annex 1 and 2

Overview :

Request for quotation (rfq) :

Name & address of firm :

Date : March 4, 2

Reference : UNDP/SOM/RFQ/2019/010/JPYES/SOLAR KITS

Dear Sir / Madam:

We kindly request you to submit your quotation for Supply of Kitchen Equipment, as detailed in Annex 1 of this RFQ.  When preparing your quotation, please be guided by the form attached hereto as Annex 2.

Quotations may be submitted on or before March 12, 2019  12 Midnight (GMT+3) via  ☒e-mail

United Nations Development Programme

Nairobi Support Office,
United Nations Office in Nairobi (UNON)
UN Avenue, Gigiri,
P.O Box 28832 – 00200
Nairobi, Kenya

bids.so@undp.org

Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 2 email transmissions.  They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline.  Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:

Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule)	☒DAP Mogadishu
Customs clearance, if needed, shall be done by:	☒Supplier/Offeror
Exact Address/es of Delivery Location/s (identify all, if multiple)	UNDP SOMALIA COUNTRY OFFICE MOGADISHU INTERNATIONAL AIRPORT, SOMALIA.
UNDP Preferred Freight Forwarder, if any	N/A
Distribution of shipping documents	N/A
Latest Expected Delivery Date and Time	30 days from the issuance of the Purchase Order (PO)
Delivery Schedule	Required
Packing Requirements	Required
Mode of Transport	AIR	LAND
	SEA	OTHER
Preferred Currency of Quotation	USD
Value Added Tax on Price Quotation	Must be exclusive of VAT and other applicable indirect taxes
After-sales services required	Warranty on Parts and Labour for minimum period of 1 year
Deadline for the Submission of Quotation	Tuesday, March 12, 2019 at 12:00 Midnight GMT +3.
All documentations, including catalogs, instructions and operating manuals, shall be in this language	English
Documents to be submitted	Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;  Detailed specifications of products offered /catalogue to be submitted separately  Past experience providing similar items at least 2 years’ experience and 2 contracts  Letters of recommendation from 3 pas clients  Track record for past 2 -5 years in the following format; Description of service Client Date of completion Contract Value and currency Client contact; full name, designation, email, telephone    Confirmation of 1-year warranty on items bid for.  Quality Certificates (ISO, etc.) if any (not mandatory);  Latest Business Registration Certificate;  Audited financial statements for the last 2 years 2018 and 2017;  Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer) if any (not mandatory);  Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer) if any (not mandatory);  Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;
Period of Validity of Quotes starting the Submission Date	90 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation.
Partial Quotes	Permitted
Payment Terms	100% upon approved certification of goods supplied
Liquidated Damages	Applicable at 0.33% per day of delay until a maximum of 30 days after which the Purchase order will be cancelled.
Evaluation Criteria	Technical responsiveness/Full compliance to requirements   Lowest price per item  Full acceptance of the PO/Contract General Terms and Conditions  Earliest Delivery / Shortest Lead Time
UNDP will award to:	Lowest priced technically responsive, eligible and qualified per item.
Type of Contract to be Signed	Purchase Order
Special conditions of Contract	Cancellation of PO/Contract if the delivery/completion is delayed by 30 days from delivery schedule provided by vendor.
Conditions for Release of Payment	Written Acceptance of Services based on full compliance with RFQ requirements
Annexes to this RFQ	Specifications of the Services Required (Annex 1)  Form for Submission of Quotation (Annex 2)  General Terms and Conditions / Special Conditions Applicable Terms and Conditions are available at here Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process.
Contact Person for Inquiries (Written inquiries only)	procurement.so@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.

Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.

The quotation that complies with all of the requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.  Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP.  The unit price shall prevail and the total price shall be corrected.  If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected.

After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the services in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.

At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.

Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3.

UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.

Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: here .

UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : here

Thank you and we look forward to receiving your quotation.

Iryna Malykh

Procurement Specialist

04 March 2019                 

NOTE: “Women owned business are especially encouraged to apply.”