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CTG seeks to recruit a project manager – Mogadishu, Somalia

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Date de clôture : Tuesday 1 January 2019

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CTG seeks to recruit a project manager – Mogadishu, Somalia

Terms of reference

Vacancy reference no. : VAC-2003

Position : Project Manager

Contract duration : up to 12 months (@21.75days/month)

Starting date : 1-Jan-2019

 

Overview of CTG global

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

 

Overview of the position :

General Background :

  • Our Client supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner ;
  • Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations ;
  • With over 7,000 personnel spread across 80 countries, our client offers its partners the logistical, technical and management knowledge they need, wherever they need it ;
  • A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Somalia Office :

The Somalia Office presently manages a significant portfolio of projects in Somalia and has its direct representational and oversight functions in Somalia, while maintaining a technical and administrative support capacity at the hub level in Nairobi. Our client works with multiple partners including the Governments of Somalia, bilateral and multilateral donors, and United Nations Agencies, Funds and Programmes

 

General functions :

Role objective :

Purpose and Scope of Assignment :

Under the direct supervision of the Head of Programme, the Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals. The Project Manager is responsible to produce/read the project documents, Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both our client and their client. The Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management :

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders ;
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products ;
  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance) ;
  • Manage the information flows between the Project Board and the project(s).

Delivery and Performance :

  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board ;
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle ;
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary ;
  • Liaise with any external suppliers or account managers ;
  • Authorize Work Packages ;
  • Advise the Project Board and Head of Programme of any deviations from the plan ;
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved ;
  • Manage and review product quality and ensure products are accepted ;
  • Monitor and evaluate performance of service providers ;
  • Identify and report potential demand for client’s services to the supervisor ;
  • Identify and report threats to our client’s internal business case to supervisor.

Procedures :

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is compiled with (Organizational Directives and Administrative Instructions) ;
  • Ensure preparation and maintenance of all project planning, monitoring and reporting requirements ;
  • Ensure that all expenditure comply with our client’s Financial Rules and Regulations (FRR) ;
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time ;
  • Understand and manage client’s overheads, allocable charges, and related corporate charges as they apply to the project ;
  • Understand the unique structures of the UN and budget appropriately for personnel ;
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports) ;
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management :

  • Participate in the relevant Communities of Practice ;
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System ;
  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of our client’s policies ;
  • Complete lessons learned as per reporting format ;
  • Incorporate lessons learned from others as per planning format.

Personnel Management :

  • Lead and motivate the project management team ;
  • Ensure that behavioral expectations of team members are established ;
  • Ensure that performance reviews are conducted ;
  • Identify relevant performance issues are brought to the attention of the OC Director ;
  • Have a thorough understanding of client’s personnel contract modalities ;
  • Select, recruit and train team as required by project plans ;
  • Perform the Team Manager role, unless appointed to another person(s) ;
  • Perform Project Support role, unless appointed to another person or corporate/programme function ;
  • Ensure safety and security for all personnel and comply with security standards.

Monitoring and Progress Controls :

Ensure that the project(s) produce the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager (PM) is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of or client and their client. Contribute to the overall business targets and needs

 

Expected output :

Stakeholder Management :

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders ;
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products ;
  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance) ;
  • Manage the information flows between the Project Board and the project(s).

Delivery and Performance :

  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board ;
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle ;
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary ;
  • Liaise with any external suppliers or account managers  ;
  • Authorize Work Packages ;
  • Advise the Project Board and Head of Programme of any deviations from the plan ;
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved ;
  • Manage and review product quality and ensure products are accepted ;
  • Monitor and evaluate performance of service providers ;
  • Identify and report potential demand for UNOPS services to the supervisor ;
  • Identify and report threats to UNOPS internal business case to supervisor.

Procedures :

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is compiled with (Organizational Directives and Administrative Instructions) ;
  • Ensure preparation and maintenance of all project planning, monitoring and reporting requirements ;
  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR) ;
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time ;
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project ;
  • Understand the unique structures of the UN and budget appropriately for personnel ;
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports) ;
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management :

  • Participate in the relevant Communities of Practice ;
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System ;
  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies ;
  • Complete lessons learned as per reporting format ;
  • Incorporate lessons learned from others as per planning format.

Personnel Management :

  • Lead and motivate the project management team ;
  • Ensure that behavioral expectations of team members are established ;
  • Ensure that performance reviews are conducted ;
  • Identify relevant performance issues are brought to the attention of the OC Director ;
  • Have a thorough understanding of UNOPS personnel contract modalities ;
  • Select, recruit and train team as required by project plans ;
  • Perform the Team Manager role, unless appointed to another person(s) ;
  • Perform Project Support role, unless appointed to another person or corporate/programme function ;
  • Ensure safety and security for all personnel and comply with security standards

Monitoring and Progress Controls :

Ensure that the project(s) produces the required products within the specified tolerance of time, cost. scope, risk and benefits. The project manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of UNOPS and the client. contribute to the overall business targets and need

Project reporting :

The role will be reporting to Head of Programmes

Team management :

Project Manager will manage project personnel, and will lead and motivate the project management team.

 

Essential experience :

Education :

Master’s degree in Architecture, Engineering, Project Management, or other relevant discipline and/or Bachelor’s degree in Architecture, Engineering, Project Management areas, or other relevant discipline with a combination of 2 additional years of relevant professional experience, may be accepted in lieu of the advanced university degree.

Work experience :

Minimum of 2 years of demonstrable relevant Architecture experience and/or minimum of 2 years of demonstrable relevant Project Management experience.

Geographical experience :

Minimum of 1 years of experience in Africa (desirable) and/or Other (desirable).

Languages :

Fluency in English is essential.

 

Key competencies :

Functional Competencies :

  • Leadership – Ability to lead, build and sustain effective work relationship with subordinates and peers to achieve common goal ;
  • Planning & Organizing – Ability to plan, organize, manage and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines ;
  • Judgment – Demonstrated ability to apply good judgment and decision making skills ;
  • Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity ;
  • Commitment to Continuous Learning – Willingness to keep abreast of new developments in the organizational operations and project management field ;
  • Proven ability to recognize potential market opportunities and challenges to support UNOPS’ business development in Somalia / East Africa ;
  • Capacity for persuasive communication, consensus building and obtaining commitments from clients/partners and UNOPS personnel ;
  • Proficiency in the usage of computers and office software packages.

 

Skills :

Required :

  • International organisations experience ;
  • Project Management ;
  • Budget Management ;
  • Risk Analysis ;
  • Monitoring and Evaluation ;
  • Preferred ;
  • Capacity building ;
  • Client Management ;
  • Contracts Negotiation ;
  • Multistage Reporting.

Experience :

  • Seven years or more of relevant experience ;
  • Experience in stabilization, transition, post –conflict environments is an asset ;
  • Experience with management of operations in remote locations is an asset ;
  • Experience with government and/or private sector infrastructure development is an asset ;
  • Any other official UN language is an advantage.

How to apply :

Interested candidates should create a profile and apply on CTG Global careers website (click here). Please refer to the vacancy number : VAC-2003. Shortlisted candidates will be contacted for an interview.

 

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