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IOM is looking for cluster coordinator (shelter / non-food Items) – Addis Ababa, Ethiopia

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IOM is looking for cluster coordinator (shelter / non-food Items) – Addis Ababa, Ethiopia

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension

Apply here


Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

Internal candidates :

Qualified applicants from the following NMS countries :

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context :

Under the overall supervision of the Chief of Mission for the Special Liaison Office (SLO) in IOM Addis Ababa, Ethiopia, and the direct supervision of the Emergency and Post Crisis Coordinator, the successful candidate will represent and coordinate the Shelter / Non-Food Items Cluster by addressing and identified gaps in humanitarian preparedness and response and enhance the quality of humanitarian action in support of the Governmen


Core Functions / Responsibilities :

  1. Supporting Service Delivery ;
  2. Coordination Management ;
  3. Establish and manage relevant coordination mechanism (Regions, Strategic Advisory Group, Technical Working Groups) ;
  4. Foster participation of national and international stakeholders.

Represent the cluster at inter-cluster, Ethiopian Humanitarian Country Team (EHCT), Office for the Coordination of Humanitarian Affairs (OCHA), Government and other appropriate venues :

  1. Ensure response is driven by agreed strategic priorities and relevant guidelines and standards ;
  2. Daily administrative, financial and operational management of the Shelter Coordination Team ;
  3. Information Management ;
  4. Collect, process, analyze data and deliver appropriate information (matrices, tables, maps, etc.) ;
  5. Regular website update to support dissemination of information among stakeholders.

Regularly updated overview of needs, capacities, gaps, progress and achievements in the response :

  1. Liaise with information managers in other clusters and OCHA to ensure the use of common data ;
  2. Integration ;
  3. Coordinate with other clusters to improve response (protection, Water/Sanitation & Hygiene (WASH), logistics, etc.) ;
  4. Facilitate partnerships between the private sector and humanitarian shelter agencies ;
  5. Informing Ethiopia Humanitarian Country Team (EHCT) for Strategic Decision-Making ;
  6. Coordinated Assessments ;
  7. Identify, adapt, agree on and train on common assessment methodologies and related tools ;
  8. Compile individual agency assessments for joint analysis and/or coordinate joint assessments.

Identify needs, capacities, gaps and constraints, addressing cross cutting issues :

  1. Carry out joint analysis that supports response planning and prioritization in short and medium term ;
  2. Planning and Strategy Development ;
  3. Strategic Planning ;
  4. Develop shelter strategic plan, based on joint analysis and agreed upon priorities ;
  5. Ensure inclusion of synergies with other sectors against strategic objectives and integration of cross cutting issues. Formulate deactivation criteria and transition, hand-over and exit planning ;
  6. Technical Coordination ;
  7. Identify, adapt as required, agree on and share relevant shelter technical standards and guidance ;
  8. Provide guidance to agencies from an environmental perspective (re-use, materials, transport, etc.).

Liaise with other clusters to ensure there is a complementary approach to technical issues :

  1. Recovery Guidance ;
  2. Advise the cluster in considering recovery in the relief activities of the shelter response ;
  3. Provide necessary guidance on long-term planning, land use and community infrastructure needs.

Liaise with recovery/development initiatives to improve the socioeconomic fabric of communities :

  1. Resource Mobilization ;
  2. Determine jointly with partners the funding requirement for the sector strategic plan ;
  3. Facilitate joint agreement on criteria and prioritization for the allocation of funds among partners.

Coordinate shelter cluster partners’ submission to pooled funds (Ethiopian Humanitarian Fund (EHF), Central Emergency Response Fund (CERF), etc.) :

  1. Vet cluster proposals for inclusion in appeals to ensure that they meet agreed criteria ;
  2. Advocacy ;
  3. Coordinated Communication and Advocacy ;
  4. Define joint shelter sector key messages and advocacy priorities (gaps, access, resource, etc.) ;
  5. Support implementation of a coordinated communication/advocacy campaign on priorities/needs.

Develop and share common communication tools and resources :

  1. Represent the cluster with the media and link local/international journalists with shelter agencies ;
  2. Lead initiatives for beneficiary communications ;
  3. Government Liaison ;
  4. Represent the cluster with national government and other governments providing support ;
  5. Develop relations with all stakeholders to ensure the interests of the sector are represented .

Provide feedback to cluster agencies on government policies, standards, contact information, etc :

  1. Legal and Regulatory Issues ;
  2. Promote implementation and adherence to existing national policies, guidelines and standards ;
  3. Support a harmonized approach to legal & regulatory issues related to housing, land and property.

Provide guidance and advice on disputes (evictions, encroachments, missing title deeds) :

  1. Inform cluster agencies on local regulatory framework (building codes, etc.) to be respected ;
  2. Monitoring and Reporting ;
  3. Performance Monitoring ;
  4. Identify, adapt, agree on and share relevant monitoring tools in accordance with agreed standards ;
  5. Consolidate monitoring reports based on information shared by partners in agreed formats.

Define corrective actions to address changes in needs, risks and gaps identified in cluster reports :

  1. Contingency Planning / Preparedness ;
  2. Contingency Planning ;
  3. Identify and share national contingency plans when available ;
  4. Identify risks through joint analysis, multi-sector and addressing cross cutting issues if needed.

Facilitate the development of a sector Disaster Risk-Reduction (DRR) plan or contribute to a multi-sector plan if any :

  1. Support government’s contingency planning processes in collaboration with other clusters ;
  2. Maintain an overview of the stocks and location of shelter materials ;
  3. Compile available early warning reports and support preparedness activities of shelter agencies ;
  4. Exit-strategy ;
  5. Organize provision of remote support at critical response periods (transition, hand-over, exit) ;
  6. Support activities that can be carried-out outside of the affected country (websites, analysis, etc.).
  7. Accountability to Affected Populations ;
  8. Community Liaison / Accountability to Affected Populations (AAP) ;
  9. Support the establishment of consultative and feedback mechanism with the affected population ;
  10. Support the establishment of complaint and grievance committees at community level.

Facilitate the participation of communities in the planning and implementation of the response :

  1. Disseminate with shelter actors the affected population’s needs and capacities ;
  2. Communicate to the affected population on the plans of shelter agencies ;
  3. Compile feedback provided by communities on the response and identify corrective measures.


Required Qualifications and Experience :

Education :

  • Master’s degree in Social Sciences, Disaster Management, International Relations, Conflict Management, Human Rights, Law, Architecture, Engineering or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.

Experience :

  • Experience in project implementation and management experience, including project monitoring and reporting ;
  • Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions ;
  • Knowledge of shelter-related technical guidelines and standards ;
  • Experience in humanitarian programmes for migrants and capacity-building activities ;
  • Familiarity with financial and business administration
  • Sound and proven understanding of internal and international migration issues in the region and related issues ;
  • Knowledge of the region is an advantage.

Languages :

  • IOM’s official languages are English, French and Spanish  ;
  • For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.


Desirable Competencies :

Values – all IOM staff members must abide by and demonstrate these three values :

  • Inclusion and respect for diversity : respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
  • Integrity and transparency : maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
  • Professionalism : demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2 :

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
  • Delivering results : produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
  • Managing and sharing knowledge : continuously seeks to learn, share knowledge and ;
  • Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
  • Communication : encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2 :

  • Leadership : provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision, assists others to realize and develop their potential ;
  • Empowering others & building trust : creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link : here

Competencies will be assessed during a competency-based interview.


Other :

  • Internationally recruited professional staff are required to be mobile ;
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation ;
  • The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members ;
  • For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible ;
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


How to apply :

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 19 March 2019 at the latest, referring to this advertisement .

For further information, please refer to : here

In order     for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.


Posting period :

  • From 06.03.2019 to 19.03.2019 ;
  • Requisition : SVN2019/77(P)-ClusterCoordinator(Shelter/Non-FoodItems)(P3)-AddisAbaba,Ethiopia (55856523) Released ;
  • Posting : Posting NC55856530 (55856530) Released.


Apply here

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