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IOM is looking for Programme Support Coordinator – Kigali, Rwanda

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IOM is looking for Programme Support Coordinator – Kigali, Rwanda


Programme Support Coordinator

Kigali, Rwanda Professional Staff, Grade P2

Special short-term graded, Nine months with possibility of extension

As soon as possible

02 September 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states: Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


Under the direct supervision of the Chief of Mission (CoM), and in close coordination with relevant units in Regional Office (RO) for East and Horn of Africa in Kenya, the successful candidate will primarily be responsible for contributing to and assisting with project conceptualization, proposal development, reporting and streamlining internal communication. S/he will also assist in the development of country strategic plans, and public information outreach activities acting as an IOM Focal Point within the One UN working groups in the country.

Core Functions / Responsibilities:

  1. Coordinate the design and development of new concept notes and programmes/projects within the Programme Support Unit (PSU), in close coordination with relevant units, government authorities, international and regional institutions, and partner organizations.
  2. Provide assistance in developing Monitoring and Evaluation (M&E) systems and tools and consolidating the M&E data collected by the projects within IOM and through the One UN and UN Development Assistance Plan (UNDAP) M&E platforms and channels.
  3. Activate and backstop newly funded projects and review/edit donor reports.
  4. Contribute to the Mission’s strategic planning, to the conceptualization of the One UN Communication Strategy for Rwanda and act as an IOM Focal Point within the One UN working groups.
  5. Participate in various stakeholders’ and UN official meetings, conferences, or workshops and provide technical information and input to support the CoM in representing and promoting the Country Office as needed.
  6. Streamline communication between the Rwanda Country Office, Regional Office, Headquarters (HQs) and Administrative Centres by reviewing the content of documents and ensuring proper administrative processes and procedures are followed.
  7. Coordinate inputs on the information requested by headquarters, the regional office, other IOM missions and external partners such as donors, UN agencies, implementing partners etc.
  8. Identify and organize outreach activities to promote IOM’s image and to increase the awareness of IOM activities in the country.
  9. Draft, edit and produce public information material including press briefing notes, website content, social media and newsletters.
  10. Develop and maintain regular contacts with donor representatives, relevant authorities, UN agencies, non-governmental organizations and other stakeholders.
  11. Perform such other duties as may be assigned.

Required Qualifications and Experience:


  • Master’s degree in Political or Social Sciences, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.


  • Experience with project implementation, administration and government relations;
  • Proven English writing and communication skills, with strong editing skills;
  • Ability to analyse and consolidate information succinctly; Excellent operational, organizational and communication skills Previous working experience with UN organizations, Non-Governmental Organisation (NGOs), international organizations would be a distinct advantage;
  • Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities;
  • Tolerant individual with ability to work with people from different background and with flexibility and able to work on overtime, when requested;
  • Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, word as well as good knowledge working with databases and online applications;
  • Experience in working in Rwanda and within the One UN system in the country would be a distinct advantage.


IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. df

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 September 2019 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

Posting period:

From 20.08.2019 to 02.09.2019

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2019/233 (P) – Programme Support Coordinator (P2) – Kigali, Rwanda (56086699)


Posting: Posting NC56086702 (56086702) Released

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