IOM is looking for Resources Management Officer – Dakar, Senegal
Position Title : Resources Management Officer
Duty Station : Dakar, Senegal
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 31 October 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
- Internal candidates
- Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
Under the direct supervision of the Resources Management Officer for European Union’s Emergency Trust Fund for Africa (EUTF)/ UK Department for International Development (DFID) at the Regional Office (RO) for Central and West Africa in Dakar, Senegal and in coordination with the relevant DFID units in IOM London and IOM, the successful candidate will be responsible for following and monitoring the DFID budget, accounts and financial reports of all
the missions in the sub region that are managing DFID projects.
For the DFID Funds projects that have been signed in the Central and West Africa Region:
Core Functions / Responsibilities:
- Monitor the financial management of all activities including the oversight of financial expenditure and accountability; and undertake financial analysis of all activities in those offices.
- Review and coordinate donor financial reports in accordance with IOM regulations and DFID regulations and established procedures.
- Under guidance from RO Resources Management and RO DFID Project Coordinator prepare budget reports and revisions.
- Monitor the budget control process and analyse variances between the budget and actual expenditures for all the DFID projects.
- Shares Standard Operating Procedures (SOPs) and communicates with all Central and West Africa IOM offices in the areas of general administration and finance.
- Spot-check and review payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
- Evaluate monthly financial reports for all DFID projects and recommend action to resolve anomalies and unusual trends.
- Ensure that all administrative and financial procedure related to the DFID funded project(s) are followed.
- Facilitate activities for the Administrative and Finance department of Central and West African Country Offices, and scan and prepare all the documentation related to the DFID funded project.
- Verify, support and coordinate the E-filing at country level for DFID project expenses.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in Finance, Accounting, Public Administration, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
- Experience in management, humanitarian assistance and complex project implementation;
- Practical experience in IOM or an intergovernmental field-based organization in administrative and financial management, budget monitoring, cash management and internal control procedures;
- Knowledge of finance, procurement and HR procedures and rules;
- Knowledge of finance, budget and EU rules;
- Experience in project implementation, scheduling and deployment of resources;
- High level of computer literacy experience in computerized accounting systems and software;
- SAP FI knowledge is required, PRISM HR knowledge is an advantage;
- Knowledge of MS Office specifically Excel; knowledge of accounting systems, software and procedures;
- Previous work
Desirable Competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2 - Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 October 2018 at the latest, referring to this advertisement.
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 18.10.2018 to 31.10.2018