IOM seeks to recruit a procurement and logistics officer – Bamako, Mali

IOM seeks to recruit a procurement and logistics officer – Bamako, Mali

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date :  15 March 2019

Apply here

 

IOM :

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates :

1. Internal candidates ; 

2. Qualified applicants from the following NMS countries :

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guinea-Bissau, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic (the), Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Kingdom of Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context :

Irregular migration along the Central Mediterranean route is increasingly dangerous for migrants. Crossing the Mediterranean to Italy is by far the deadliest route, with 1 death recorded for 35 arrivals (IOM, 2016). In addition, over 70% of the migrants interviewed by IOM on their arrival in Italy report that they were victims of trafficking or other exploitative practices during their migratory journey along the routes of the Central Mediterranean.

To meet these challenges, the European Union (EU) and the International Organization for Migration (IOM) have developed the Joint Initiative for Migrant Protection and Reintegration in Africa (hereinafter “Joint Initiative”). Implemented in 14 countries (Burkina Faso, Cameroon, Chad, Côte d’Ivoire, Ghana, Guinea, Guinea Bissau, Libya, Mali, Mauritania, Niger, Nigeria, Senegal and The Gambia) through 14 specific actions, it aims to protect the security, dignity and rights of migrants along this important and dangerous migration route and to help in improving the reintegration of returnees through an innovative approach. This will be achieved through different types of interventions including protection and assistance to vulnerable and stranded migrants, assistance for voluntary return, and support for sustainable reintegration in the communities of origin, the dissemination of accurate information on migration to migrants, potential migrants and communities, and the collection of data on migration flows. The Initiative will aim to strengthen the technical and material capacities of authorities and organizations involved in these areas so that they can ultimately take over the policies and programmes related to the protection and reintegration of migrants developed and/or strengthened in the region, with a view to improving the governance of migration in the region.

A major component of the Joint Initiative is the provision of sustainable reintegration assistance to more than 20,000 migrants in the targeted countries. IOM views that reintegration can be considered sustainable when returnees have reached levels of economic self-sufficiency, social stability within their communities, and psychosocial well-being that allow them to cope with (re)migration drivers. Having achieved sustainable reintegration, returnees are able to make further migration decisions as a matter of choice rather than necessity.

Under the overall guidance of the Chief of Mission (CoM), and the direct supervision of the Resources Management Officer. The successful candidate will be accountable and responsible for ensuring the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the Country Office (CO). S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services, particularly those pertaining to assistance to vulnerable migrants and reintegration. S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of procurement and logistics management within the IOM Mali CO, measured by IOM Procurement and Supply Objectives and Goals as follows :

• Best Value Sourcing and Value for Money ;
• Availability and Quality Assurance ;
• Compliance and Stewardship ; and,
• Productivity and Efficiency.

The Logistics & Procurement Unit provides procurement/contracting, facilities management and vehicle fleet management support to the mission.

Core Functions / Responsibilities :

1. Manage procurement and logistics staff in the IOM mission, and ensure they are provided with necessary guidance and support to deliver duties in line with IOM procedures and processes ;
2. Ensure smooth supply of goods, materials and services, needed for the implementation of IOM programmes ;
3. Assist in the implementation of procurement, logistics, facilities maintenance, asset administration and transport support within IOM control mechanisms ;
4. Take responsibility for the planning, implementation, and monitoring aspects related to logistical needs of the units supported ;
5. Coordinate with the mission, Procurement/Logistics team to analyse procurement requests, identify Service Providers, and evaluate information regarding vendors’ performance in the areas of quality, prices, and delivery of goods and services in view of the Organization’s best interests ;
6. Ensure proper management of inventory by the staff responsible ;
7. Communicate in a timely manner with Project Managers, Resource Management Officer and the Chief of Mission any potential obstacles or issues that would impede programme activities ;
8. Prepare weekly reports on logistics operations in the mission and review systems and operational modalities to enhance efficiency and propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all logistic activities ;
9. Follow-up and liaise with the Logistics and Procurement Unit on purchase orders status and keep project managers/requesters abreast of estimated delivery times or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandise is received in accordance with Purchase Order specifications, and that all goods are in good condition ;
10. Ensure all Procurement and Logistics transactions are appropriately tracked and documented through PRISM and implement offline tracking systems as needed to ensure accuracy ;
11. Perform such other duties as may be assigned.

Required Qualifications and Experience :

Education :

• Master’s degree in Business Administration or Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience ; or
• University degree in the above fields with four years of relevant professional experience ;
• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience :

• Training and international field experience in procurement, logistics and operations ;
• Experience in large scale procurement and logistics ;
• Experience in managing staff and extensive technical experience ;
• Sound skills in reporting and Microsoft Word applications ;
• Ability to work under minimum supervision ;
• Experience in the West and Central Africa region an advantage.

Languages :

Fluency in French and working knowledge of English is required. Working knowledge of Spanish is an advantage.

Desirable Competencies :

Values :

• Inclusion and respect for diversity : respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
• Integrity and transparency : maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;

• Professionalism  : demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2 :

• Teamwork : develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
• Delivering results : produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
• Managing and sharing knowledge : continuously seeks to learn, share knowledge and ;
• Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2 :

• Leadership : provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential ;
• Empowering others & building trust : creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

• Internationally recruited professional staff are required to be mobile ;
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation ;
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible ;
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply :

• Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 15 March 2019 at the latest, referring to this advertisement ;
• For further information, please refer to : here ;
• In order for an application to be considered valid, IOM only accepts online profiles duly completed ;
• Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period :

From 08.03.2019 to 15.03.2019

Requisition : SVN 2018/263 (P) – Procurement and Logistics Officer (P2) – Bamako, Mali (55696006) Released

Posting : Posting NC55696025 (55696025) Released

Apply here