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IOM seeks to recruit a procurement and logistics officer (P3) SVN 2018/334 (P) – Juba, South Sudan

Accueil » Offres » Avis de recrutement » IOM seeks to recruit a procurement and logistics officer (P3) SVN 2018/334 (P) – Juba, South Sudan

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Date de clôture : Thursday 3 January 2019


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IOM seeks to recruit a procurement and logistics officer (P3) SVN 2018/334 (P) – Juba, South Sudan

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates :

  1. Internal candidates ;
  2. Qualified applicants from the following NMS countries :

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa.


Context :

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Senior Resources Management Officer (SRMO), the successful candidate in coordination with the Global Procurement and Supply Unit (GPSU) in Manila Administrative Centre (MAC) will be responsible and accountable for procurement and supply chain activities for the IOM Country Office in South Sudan, measured by IOM Procurement and Supply Objectives and Goals as follows :

  • Best Value Sourcing and Value for Money ;
  • Availability and Quality Assurance ;
  • Compliance and Stewardship; and
  • Productivity and Efficiency.

The Logistics & Procurement Unit provides procurement/contracting, facilities management and vehicle fleet management support to the mission.


Core Functions / Responsibilities :

  1. Manage the procurement activities of the country office and provide first-line support, guidance and training in the country with respect to IOM’s policies, rules and regulations relating to  procurement and supply chain matters ;
  2. Conduct procurement and supply chain activities, ensuring all critical work and documentation are in order, on time and of high quality ;
  3. Monitor implementation of appropriate procurement processes, procedures and solutions, ensuring the application of solid internal control systems ;
  4. Follow up with country office to ensure timely submission of necessary asset and procurement reports and documentation within the country to relevant Headquarters (HQs) Departments and to MAC, as appropriate ;
  5. Monitor all supply chain tasks and activities, including budgeting, scheduling and provision of materials and equipment needed by the Country Office. Prepare regular progress reports, statistical information and briefing material as required ;
  6. Analyze procurement requests, identify service providers, and evaluate information regarding vendor’s performance in the areas of quality, prices, and delivery of goods in view of the Organization’s best interests. Ensure the availability of a pool of qualified suppliers, vendors and contractors to address the needs of the Country Office ;
  7. Solicit bids, quotations, and tender documents; oversee bidding process and provide support for procurement transactions, analyze them for conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization by the Resource Management Officer and the Chief of Mission ;
  8. Ensure that appropriate funds are available for purchase; ensure receipts are received when payment is conducted in cash; request authorization of the RMO regarding bank transfer payments ;
  9. Monitor the organization and maintenance of systems and procedures for procurement/contracting of supplies, equipment, services needed by the Country Office ;
  10. Identify supply chain bottlenecks (value stream mapping) and propose ways to fill in the gaps and ensure proper distribution mechanisms are in place ;
  11. Work with the programme management in field operations and provide support in preparing and issuing call for proposals and bidding documents for the tendering processes of the projects. Ensure bidding process are done fairly, transparently and in accordance with the set rules and regulations under the IOM Procurement Manual IN/168 Rev2 ;
  12. Ensure that the reporting and auditing requirements of all the programs are observed and followed ;
  13. Provide guidance to Country Office to implement contract tracking and administration system to ensure proper tracking and monitoring of contracts/agreements procured by projects; Provide support in drafting contracts agreements, including Long Term Agreements (LTAs), and ensure that proper coordination with Legal Unit is adhered to prior to any engagement to the contracting party. Monitor the organization and maintenance of systems and procedures for procurement/contracting of supplies, equipment, services needed by the Country Office ;
  14. Develop and implement Procurement and Supply initiatives and projects in the country, in accordance with the Division’s framework ;
  15. Liaise with the Logistics Cluster concerning transport and delivery of goods to the field locations. Attend Logistics Cluster meetings as well as any other related coordination meetings as required ;
  16. Responsible for all other logistic services, including maintenance of buildings -including the humanitarian hubs in coordination with relevant field offices, maintenance of the fleet of IOM vehicles and other common support services at the mission ;
  17. Perform such other duties as may be assigned.

Required Qualifications and Experience :

Education :

  • Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with five years of relevant professional experience ;or
  • University degree in the above fields with seven years of relevant professional experience ;
  • Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience :

  • 5 to 7 years of experience in managing diverse procurement, supply chain and logistics operations ;
  • Excellent level of computer literacy and good knowledge of SAP/PRISM required ;
  • Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers; and
  • Extensive knowledge of IOM or UN internal procurement and financial rules and corresponding ERP components (preferably SAP-based).

Languages :

Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.


Desirable Competencies :

Values :

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges ;

Core Competencies – behavioural indicators level 2 :

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate ;
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2 :

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential ;
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other :

Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


How to apply :

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 January 2019 at the latest, referring to this advertisement.
For further information, please refer to :
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.


Posting period :

From 21.12.2018 to 03.01.2019

Requisition : SVN 2018/334 (P) – Procurement and Logistics Officer (P3) – Juba, South Sudan (55764160)



Posting : Posting NC55764161 (55764161) Released

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