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IOM seeks to recruit a project coordinator – Pretoria, South Africa

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IOM seeks to recruit a project coordinator – Pretoria, South Africa


Position Title : Project Coordinator (PRM)
Duty Station : Pretoria, South Africa
Classification : Professional Staff, Grade P4
Type of Appointment : Special short-term graded, Nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 31 October 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates :

  1. Internal candidates ;
  2. Qualified applicants from the following NMS countries : 

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa.

  1. External female candidates.


Context :

Under the direct supervision of the Regional Director for Southern Africa, and in close coordination with the IOM Office in Washington D.C., in particular the Knowledge Management Officer responsible for the Global Knowledge Management Project and the and the M&E Officer responsible for the PRM Regional Programme; the Migrant Protection and Assistance Division (MPA) at Headquarters, the MPA Regional Thematic Specialists in the Regional Offices in Pretoria, Cairo, Nairobi and Dakar; and relevant country offices, the successful candidate will be responsible and accountable for the overall management and implementation of the PRM funded project titled “African Regional Migration Programme”. S/he will liaise closely on a strategic and programme level with key interlocutors including the US Embassy in South Africa, representatives of the African Union and Regional Economic Communities (RECs), government representatives from the countries targeted by the project, UN Agencies, Non- Governmental Organizations and other stakeholders.


Core Functions / Responsibilities :

  1. Responsible for the overall coordination and management of the project on substantive,administrative and financial aspects, applying strategic planning and systematic coordination ofproject activities ;
  2. Coordinate and support effective and timely implementation of country level activities in close coordination with project managers in the respective target regions and ensure high level quality deliverables of all activities in line with IOM standards ;
  3. Provide guidance in designing, monitoring, evaluation and reporting; including reviewing country reports of activities implemented under the project. Responsible for the financial management of the project; work closely with the Resources Management Unit to ensure efficient financial management; coordinate with the other implementing partners for the quality and timely submission of financial reports as required by the donor ;
  4. Develop the project general guidelines and work plans in coordination with project managers and ensure timely and effective implementation of activities. Identify problems and take actions to overcome challenges and expedite delivery ;
  5. Coordinate with the Knowledge Management Officer responsible for the Global Knowledge Management Project and the M&E Officer responsible for the PRM Regional Programme on the submission of reports regarding the status of project implementation; and participate in regular briefings with both officers ;
  6. Ensure the quality of outputs and results with optimal monitoring mechanisms in coordination with the M&E Officer responsible for the PRM Regional Programme; establish effective coordination, monitoring, information sharing and reporting systems ;
  7. Develop and maintain strong liaison with project partners and stakeholders, relevant government authorities, PRM focal points in US Embassies in targeted countries and any other concerned agencies and working groups ;
  8. Monitor and assess project progress and activities and take corrective or alternative action for programme improvement and success ;
  9. Supervise and direct all staff assigned to the project coordination unit in Pretoria, as well as consultants recruited to support and/or undertake specific activities ;
  10. Establish and maintain strong partnerships with government entities, other implementing partners, UN agencies and other stakeholders in the project’s target countries to coordinate and promote new activities, facilitate the implementation of ongoing activities, and raise funds for new projects ;
  11. Prepare progress and other reports and ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, information sharing, monitoring and reporting systems. Ensure effective coordination with all IOM regional offices in Africa ;
  12. Identify new project possibilities in the countries and regions, in relation to expressed governmental needs, donors’ priorities and in line with IOM’s mandate and strategy ;
  13. Ensure gender aspects are mainstreamed in the programme implementation and other cross cutting issues are given appropriate attention ;
  14. Represent IOM at relevant seminars and meetings, as well as other events aimed at promoting IOM’s image and activities ;
  15. Undertake site visits and duty travel as required ;
  16. Perform such other duties as may be assigned.


Required Qualifications and Experience :


  • Master’s degree in Political or Social Sciences, International Relations, Law or a related field from an accredited academic institution with seven years of relevant professional experience ; or
  • University degree in the above fields with nine years of relevant professional experience.


  • At least 5 years professional experience in project management, including managing Migrant Assistance and Return/Reintegration project with a Government or UN agency, or a regional or international organization ;
  • Experience implementing similar projects in African countries is preferred ;
  • Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations and private sector entities.

Fluency in English is required. Working knowledge of French is an advantage.


Desirable Competencies :


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges ;
  • Core Competencies – behavioural indicators level 3 ;
  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate ;
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way Managerial Competencies – behavioural indicators level 3 ;
  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential ;
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other :

  • Internationally recruited professional staff are required to be mobile ;
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation ;
  • The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible ;
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


How to apply :

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 October 2018 at the latest, referring to this advertisement.
For further information, please refer to :
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period :

From 18.10.2018 to 31.10.2018

Apply here



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