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IOM seeks to recruit a Project Officer (Monitoring and Reporting)-Juba

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IOM seeks to recruit a Project Officer (Monitoring and Reporting)-Juba



Duty Station :    Juba, South Sudan

Classification :    Professional Staff, Grade P2

Type of Appointment :   Special short-term graded, Six months with possibility of extension

Estimated Start Date :    As soon as possible

Closing Date :      28 May 2019


Description :

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.


For the purpose of this VN, the following are considered first-tier candidates :

  1. Internal candidates
  2. Candidates from the following non-represented member states: Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Lesotho; Libya; Marshall Islands; Mauritania; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent andthe Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; VanuatuSecond tier candidates include: All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context :

Under the overall supervision of the Head of Operation, direct supervision of the Pipeline Coordinator (Shelter/NFI & WASH) and technical guidance of Information Management Coordinator, the successful candidate will be responsible for implementing Monitoring, Reporting and Information Management activities for the Pipeline projects of the IOM South Sudan Mission.

In particular, s/he will be responsible for contributing to the design and supervision of tracking systems, consolidating lessons learnt and best practices, disseminating evidence of program achievements, and recommending corrective actions when necessary.

Core Functions / Responsibilities :

Monitoring & Reporting:

  1. Develop and implement overall tracking systems for Pipeline projects (objectives, outputs, indicators, field monitoring plans and quality assurance processes).
  2. Contribute technical inputs for the design and development of Pipeline monitoring and reporting methodologies (Post Distribution Monitoring (PDM) quarterly and annual monitoring and reporting)), PDM monitoring tools (questionnaires of household (HH) survey, FGD, KII, market assessment). Facilitate the integration and inclusion of IASC’s cross cutting issues (e.g Gender, Protection, GBV risk mitigation, Environment) in the methodologies and developed tools, and in all key information products.
  3. Prepare training modules, organize and conduct training for field staff (including enumerators) and/or Cluster’s partners on PDM tools and methodologies, checking that gender equality and protection is included in the training resources.
  4. Undertake and oversee regular field monitoring and evaluation visits with field staff and in coordination with partners and PSU to ensure technical compliance and timely execution of projects vis-à-vis approved plans and targets.
  5. Ensure timely collection of pipeline distribution reports from all partners, checking the relevance, and consult Pipeline Coordinator for any deviation found in the reports vs the pipeline request and ensure pipeline tracking is updated based on the reports received.
  6. Draft, review and produce reports and relevant surveys such as the PDMs, Pipeline survey performance, and other surveys and reports related to Pipeline projects.
  7. Provide inputs for preparation of new project proposals, development of logical frameworks and timely donor reports in compliance with key programme indicators and objectives. Contribute inputs for the drafting of project proposals and reports, including monthly, quarter and annual reports.


Data Management :

  1. Data Management and Collation – develop and enhance existing Pipeline data management tools for approval in close liaison with WASH Cluster, Pipeline Unit and SNFI Cluster. Set-up, implement and manage an integrated data management mechanism that will house all Pipeline related datasets – WASH and SNFI Clusters – and IOM Programme Units to ensure accurate and reliable data is collected, stored for both Clusters and IOM Programme Units.
  2. Perform other duties as may be assigned.


Required Qualifications and Experience :

Education :

  • Master’s Degree in Social Sciences, Information Management, Graphic Design or related courses from an accredited academic institution with two years of relevant professional experience.
  • University degree in the above fields with four years of relevant professional experience.

Experience :

  • Strong knowledge of Monitoring and Evaluation, post distribution monitoring in operations and emergency context;
  • Knowledge in Information Management;
  • Prior experience working with IOM and understanding of internal structures and functions;
  • Prior experience working in South Sudan and/or conflict affected complex humanitarian context;
  • With strong knowledge of Microsoft Office and design programmes (creative suit application);
  • Prior experience of the Cluster system and working in South Sudan and/or conflict affected complex humanitarian context.



IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (


Required Competencies :

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2 :

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2 :

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. df

Competencies will be assessed during a competency-based interview.


Other :

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply :

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 28 May 2019 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:


Posting period :

From 15.05.2019 to 28.05.2019

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN2019/151(P)-ProjectOfficer(Monitoring&Reporting)(P2)-Juba,SouthSudan (55975664)


Posting: Posting NC55975665 (55975665) Released

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