IOM seeks to recruit a resources management officer (P2) SVN 2018/332 (P) – Juba, South Sudan
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates :
- Internal candidates ;
- Qualified applicants from the following NMS countries :
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa.
Context :
Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Senior Resources Management Officer (SRMO) in South Sudan, and in coordination with relevant units at Headquarters, the Administrative Centres (Manila and Panama) and the Regional Office for East and Horn of Africa in Nairobi, the successful candidate will be responsible and accountable for coordinating the budgetary and financial functions of the Mission and its sub-offices.
Core Functions / Responsibilities :
- Assist in monitoring and overseeing the financial management for all activities in South Sudan including the oversight of financial expenditure and accountability; undertake financial analysis of projects in the Mission ;
- Provide input for and coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures ;
- Ensure the accounting data are properly entered in PRISM, in accordance with IOM financial rules and practices, maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations ;
- Review the monthly accounting returns for accuracy and ensure that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures ;
- Assist in forecasting cash flows according to activities in the Mission and ensure daily control of funds disbursed; verify that funding is received in accordance with donor agreements ;
- Assist the SRMO in preparing annual budget for the Mission, monitor budget control and analyze variances between budget and actual expenditures, and assist in the preparation of budgets for new programmes ;
- Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria ;
- Follow up on advances/long pending balances in vendor accounts and work closely with relevant units to ensure timely settlement and to keep vendor balances to the minimum ;
- Provide support and information to Project Managers throughout the project cycle to enable compliance with IOM’s policies and procedures and any donor-specific requirements ;
- Make recommendations on procedural improvements and train national staff in the relevant areas of accounting and finance. Facilitate and support knowledge building and sharing in accounting and finance ;
- Liaise with other internal functional units of the Mission, and support the SRMO in liaising with banks, donors and government counterparts and other stakeholders as required in the performance of the accounting function ;
- Liaise with relevant units at HQs, relevant Administrative Centres and Regional Office in Nairobi with regard to the accounting and financial activities of the Mission ;
- Supervise and train finance staff on IOM financial policies and procedures ;
- Perform such other related duties as may be assigned.
Required Qualifications and Experience :
Education :
- Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience ; or
- University degree in the above fields with four years of relevant professional experience ;
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Experience :
- Experience in financial management, financial reporting, accounting, budgeting and purchasing ;
- Experience in preparing reports, budgets, statistics and coordinating administrative activities ;
- Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities ;
- Good knowledge of MS Office products, specifically Excel, and good computer literacy skills required ;
- Knowledge of IOM accounting systems, software (SAP Finance) and procedures a distinct advantage ;
- Experience with international institutions and knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP is highly desirable.
Languages :
Fluency in English is required. Working knowledge of Arabic, French and/or Spanish is an advantage.
Desirable Competencies :
Values :
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2 :
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate ;
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2 :
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential ;
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other :
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply :
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 January 2019 at the latest, referring to this advertisement.
For further information, please refer to : http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period :
From 21.12.2018 to 03.01.2019
Requisition : SVN 2018/332 (P) – Resources Management Officer (P2) – Juba, South Sudan (55764205)
Released :
Posting : Posting NC55764206 (55764206) Released