L’Ambassade des Etats unis recrute un assistant exécutif, N’Djaména, Tchad
About :
Announcement Number : N’Djamena-2020-011
Hiring Agency : Embassy N’Djamena
Position Title : Executive Assistant
Open Period : 06/25/2020 – 07/31/2020
Format MM/DD/YYYY
Vacancy Time Zone : GMT+1
Series/Grade : FP – 0120 8
Salary : USD $40,530
Work Schedule : Full-time – Full time 40 hour per week
Promotion Potential : FP-8
Duty Location(s) : 1 Vacancy in N Djamena, CD
Telework Eligible : No
For More Info :
- HR Section ;
- 000-000-0000 ;
- NdjamenaJobs@state.gov
Overview :
Hiring Path : Open to the public
Who May Apply/Clarification From the Agency : For USEFM -Actual FP salary is determined by Washington D.C.
U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Security Clearance Required : Top Secret
Appointment Type : Permanent
Appointment Type Details : Indefinite subject to successful completion of probationary period
Marketing Statement : We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary :
The work schedule for this position is : Full Time 40 hours per week.
Start date : Candidate must be able to begin working within a reasonable period of time two weeks of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position : No
Relocation Expenses Reimbursed : No
Duties :
Incumbent serves as the Executive Assistant for the Deputy Chief of Mission (DCM). The position requires initiative, flexibility, and strong organizational skills. A Top Secret security clearance is required due to sensitivity of the office.
Receives and routes incoming mail, cables, packages, and other correspondence for the DCM or other appropriate staff members; is responsible for all “Chronological” and “subject” files; upon request, assembles background information from post files and other records to be used for special projects or correspondence. Receives calls and visitors and refers them to the appropriate person. Maintains the DCM’s calendar, scheduling appointments, handling travel arrangements and advising on upcoming appointments and deadlines. Assists in tracking and drafting correspondence, prepares invitations for official social functions. Assists in reservations of rooms and preparations for special events held at the Embassy. Provides back-up payroll processing duties.
Draws up supply requests, including items for receptions and special events. Maintains administrative supplies and program property inventory records and replacement schedules. Submits work orders and transportation/motor pool requests. Prepares petty cash requests for local purchases, purchase requests for Procurement, ORE payments, and representation vouchers for events hosted by the EXEC Office, and liaises with Procurement, GSO and B&F as applicable. Assists the Political/Economic Section with its programming, scheduling and grants as needed. Supervises maintenance workers performing repairs. Reviews all eCC requests and ensures proper distribution to and action by relevant offices.
Sets up and maintains Post’s Chronological and Subject files, DCM and P/E contact lists, assists in collecting biographic and other information on key institutions and individuals in the fields of politics, economic and commercial activity, and democracy and development. Scans and enters the data into a biographic database. Contributes to guest lists for representational functions, and distribution lists for books and other public affairs materials. Backs-up and provides assistance when needed to the Ambassador’s OMS.
Provides appropriate travel arrangements, including drafting country clearance cables; filing proper forms for reservations, expediters, and motor pool; tracking all TDY visitors; and carrying out other administrative and logistics support for TDY visitors.
Qualifications and Evaluations :
Requirements : EXPERIENCE: Two years of experience in office management to include typing, answering phones, filing, etc. are required.
JOB KNOWLEDGE : Job holder must understand how the mission and its offices and agencies operate, who is who, and their responsibilities; must understand in general terms the composition of the host government and how it functions; must be able to run an efficient office and be technologically proficient.
Education Requirements : High School Education is required.
Evaluations : “This may be tested”
LANGUAGE : Level IV English is required
SKILLS AND ABILITIES Optional : Typing skill which includes skill and accuracy is required. Must be able to set priorities, meet deadlines, take messages and perform most clerical work.
EQUAL EMPLOYMENT OPPORTUNITY (EEO) : The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications : All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info :
Benefits :
Agency Benefits :
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in N’Djamena/ Chad may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information :
HIRING PREFERENCE SELECTION PROCESS : Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER :
- AEFM / USEFM who is a preference-eligible U.S. Veteran* ;
- AEFM / USEFM ;
- FS on LWOP and CS with reemployment rights **.
* IMPORTANT : Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply :
All candidates must be able to obtain and hold a Top Secrete clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
Required Documents :
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Copy of Orders/Assignment Notification (or equivalent) ;
- Residency and/or Work Permit ;
- Passport copy ;
- Degree (not transcript) ;
- Certificate or License ;
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable) ;
- SF-50 (if applicable).
Next Steps :
- Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email ;
- For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in N’Djamena/ Chad.