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Le PAM recherche un assistant ressources humaines SC5 (113284), Yaoundé, Cameroun

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Date de clôture : 2 mars 2020

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Le PAM recherche un assistant ressources humaines SC5 (113284), Yaoundé, Cameroun

Post Title : HR Assistant SC 5

 Location : Yaoundé  

Duration : 12 months

Contract Type : Service contract

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

 

Job purpose :

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

 

Key accountabilities (not all-inclusive, within delegated authority) :

Under the direct supervision of HR Associate, the HR Assistant will undertake the following duties :

  • Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients ;
  • Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties ;
  • Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services ;
  • Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs ;
  • Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures ;
  • Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards ;
  • Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines ;
  • Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data ;
  • Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis. Coordinate the implementation of WFP’s Gender and Protection policy across all IT activities ;
  • Coordinate the implementation of WFP’s Gender and Protection policy across all logistics activities ;
  • Perform any other related duty as may be required by WFP Management.

 

4Ps core organisational capabilities :

4P ThemeCapability NameDescription of the behaviour expected for the proficiency level
Understand and communicate the

Strategic Objectives

Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive changeSuggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our teamExplains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actionsArticulates how own unit’s responsibilities will serve WFP’s mission.
Look for ways to

strengthen people’s

skills

Trains junior teammates on new skills and capabilities.
Create an inclusive cultureSeeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedbackServes as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spiritTracks progress toward goals and shares this information on a regular basis with supervisor.
Encourage innovation & creative solutionsExplores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting resultsFocuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitmentsTakes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be DecisiveIndependently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Connect and share across WFP unitsSuggests opportunities for partnering with other units to supervisor.
Build strong external partnershipsIdentifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptableDevelops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnershipsAligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

 

Functional capabilities :

Capability NameDescription of the behaviour expected for the proficiency level
Employee orientationDemonstrates a developed understanding of the various employee contexts and needs when applying and adapting HR policy and practices, to best meet employee needs. Takes initiative and identifies suitable solutions when partnering with employees and local Country Office management.
HR Expertise & Policy KnowledgeIs able to interpret and apply detailed knowledge of HR policies, operational processes, leading HR practices and internal regulations, within a complex organizational context, to provide guidance to employees and implement solutions within area of responsibility.
Business Knowledge & PartnershipApplies advanced knowledge of WFP’s organizational and HR strategic objectives, as well and operational complexities, in order to ensure alignment of HR support within own area of responsibility. Establishes and maintains internal network on an ongoing basis, to develop understanding of organizational challenges and local teams’ context and therefore, ensure focus on local priorities and people.
Enabling Talent Management SolutionsDemonstrates a advanced knowledge of WFP HR solutions within area of responsibility. Applies this, along with an in-depth understanding of the end user context, to plan, coordinate and manage effectively the implementation and execution of HR solutions.
HR Operations ManagementDemonstrates understanding of HR operations impact on the broader organisational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes.

Desired experiences for entry into the role :

  • Has managed and implemented HR policy and procedures in line with WFPs operating standards ;
  • Has conducted specific HR Services activities such as payroll administration, aspects of recruitment   and interviews administration ;
  • Has provided ad-hoc guidance to less experienced staff members ;
  • Has provided briefing to new recruits as part of the onboarding process ;
  • Has gained experience working across a range of WFP contexts and with varying strategic priorities.

 

Standard minimum academic qualifications :

Education:Completion of secondary school education. A post-secondary certificate in human resources or related field.
Language:Fluency in both oral and written communication in English and French.

Female applicants are especially encouraged to apply.

Deadline for Applications : 02 March 2020

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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