L’IRC recrute un responsable administratif et ressources humaines, Kampala, Ouganda



Requête nº : req14165

Intitulé de poste : HR & Admin. Officer (Temporary – 3 months)

Secteur d’activité : Ressources humaines

Type de contrat : Durée Déterminée

Taux d’occupation : Plein temps

Ouvert aux expatriés : Non

Lieu de travail : Kampala, Uganda


Descriptif du poste :

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC has been working in Uganda since 1998 supporting IDPs, refugees and various institutions in the country notably the government, community-based organizations, the civil society, and the private sector. The current program portfolio in Uganda includes health and nutrition, economic recovery and development, protection, and prevention and response to gender-based violence (GBV). IRC has its country office in Kampala and regional offices in Yumbe, Arua, Kitgum, Lamwo, Kiryandongo and Kyegegwa districts.

Scope of work :

Under the direct supervision of the Human Resource Manager, the HR/ Admin Officer will support the affairs related to the day to day running of the IRC Uganda Office .The Human Resource and Admin Officer will assist in the human resources activities including recruitment and orientation, updating and maintaining personnel files, manage staff benefits, insurance schemes and timesheets.

Duties and Responsibilities :

Recruitment and on-boarding :

  • Organize interviews and follow through on hiring procedures in line with the IRC policy ;
  • Liaise with hiring managers and field HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. This includes providing pre-assignment information and orienting employees of the IRC Way.

Contract management :

  • Maintain accurate and up to date personnel records of all employees including orderly archiving ;
  • Ensure staff understand their benefits package and lead an effective administration of the benefits ;
  • Provide HRIS Support ;
  • Support in updating data in Promise and employee directory and ensuring it is accurate and up to date.

Exit management :

  • Process and track all termination paperwork for all national staff including preparation of termination notice letters in relation to closing grants and restructuring ;
  • Work closely with supervisors to ensure exit interviews are offered to all exiting staff ;
  • Ensure that exited staff are removed from the health insurance and GPA schemes accordingly ;
  • Perform any other duties as needed, requested or designated by the HR Manager or HR Coordinator.

Key working relationships :

Internal : HR/Admin Manager, SMT, Finance, Supply Chain and Program Departments.

Profil :

  • Bachelor’s degree or Diploma in Human Resources or any other related area of study ;
  • At least 3 years of relevant professional experience working with an international NGO in a cross-cultural setting, preferably in the HR sector ;
  • Strong knowledge and experience of HRIS and ideally in supporting others to use HRIS. Knowledge in Promise HRMIS is an added advantage ;
  • Ability to analyse and interpret numerical data and processes ;
  • Ability to maintain the highest degree of discretion and confidentiality of HR information ;
  • Ability to use judgement to resolve when to take care of a query to conclusion or when to pass to another member of the team ;
  • Organised, methodical and detail oriented ;
  • Willingness and ability to work in a multi-site international organization ;
  • Excellent written and verbal communication and interpersonal skills ;
  • Excellent Microsoft Office packages – Word, Excel, and Outlook ;
  • Able to coach and support others.

Please note : Deadline for receiving applications is April 12th 2021.

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners and colleagues from diverse backgrounds. You can read more about the IRC’s commitment to client responsiveness here: https://www.rescue.org/resource/client-responsiveness-introduction-and-faq

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Apply here