OCHA recruit an  Administrative Officer, P4 (Temporary Job Opening) – KINSHASA 

OCHA recruit an Administrative Officer, P4 (Temporary Job Opening)-KINSHASA

Intitulé publication:	Administrative Officer, P4 (Temporary Job Opening)
Intitulé code d’emploi:	Spécialiste d’administration
Département / Bureau:	Bureau de la coordination des affaires humanitaires
Lieu d’affectation:	KINSHASA
Période de candidature:	20 mai 2019 – 26 mai 2019
No de l’appel á candidature:	19-Administration-OCHA-117314-J-Kinshasa (X)
Staffing Exercise	N/A

Cadre organisationnel :

This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Erbil, Iraq. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort. The Administrative Officer reports to Head of Office, OCHA Iraq.

Responsabilités

Within delegated authority, the Administrative Officer will be responsible for the following duties:

 

Buget and finance :

• Serve as an Administrative Officer for OCHA Iraq, including providing guidance on administrative structure, internal control systems, implementation of the UN Financial Rules, Regulations and Guidelines, use of official forms, protocols, etc.
• Manage and advise the Head of Office on the cost planning process, including cost estimates, redeployment of funds as appropriate, staffing plans and justification of expenditures.
• Monitor OCHA Iraq expenditures against approved cost plans, ensuring regular verification and reconciliation of charges made by UNDP or other local service providers on behalf of OCHA.
• Monitor and follow up on outstanding NGO and UN Agency reports for grants and allocations provided to third parties.
• Ensure reporting on financial and administrative issues including for headquarters and donors.
• Assess and analyze needs for contributions from Donors, develop procurement plans and supervise purchases in coordination with UNDP or other local service providers, and OCHA Administrative Office.
• Provide information needed to respond to audit observations / findings.

 

 General administration :

• Manage and monitor the administrative and finance unit of OCHA Iraq through ensuring individual and unit work objectives and plans are met as well as providing, on a regular basis, solid support and guidance to administrative staff on the ground.
• Conduct and negotiate administrative agreements such as cost sharing arrangements, service provision, etc. with third parties, in particular, UNDP (OCHA’s main service provider for field-based activities).
• Oversee recruitment of national staff, including vacancy management and staff selection process.
  Participate in interview panels for recruitment of administrative personnel (both international and national).
  With Head of OCHA Iraq, elaborate staff development plans and identify training courses and other career development activities.
• Develop and manage orientation / induction programs for newly recruited staff members.
• Oversee and monitor logistical arrangements for OCHA regional / field offices, assets management, procurement, mission travels, workshops, conferences and seminars.
• Represent OCHA Iraq at inter-agency administrative meetings / forums / seminars.
• Ensure that the office premises are well maintained and provided with common services.
• Oversee the identification of office technology needs and maintenance of equipment, software and systems.
• sound administrative surge capacity for other field and sub-offices as required.
• Perform other duties and/or assignments as required.

 

Compétences :

Professionalism : Technical competence and proven track record in overall administration with emphasis on financial activities, and knowledge of the United Nations Financial Rules and Regulations as well as accounting practices; understanding of general administration and human resources management; competence in administrative support for field-based activities. Knowledge of organizational work and cost planning with the ability to set priorities and to plan, coordinate, and monitor own work plan and those under the supervision; ability to identify priority activities and adjust them. Proactively service staff and other clients to propose appropriate solutions. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation : Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 

Formation :

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

 

Expérience professionnelle : 

• A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management, or other related area. Three (3) years of international field experience in emergency situations is required. Experience within the United Nations common system handling administration-related matters is desirable. Field experience in the Middle East region is desirable.

 

Connaissances linguistiques :

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable;
• Méthode d’évaluation;
• Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

 

Notice spéciale :

• This position is funded for a finite period of one year and may be subject to extension. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds;
• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures;
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

 

Charte des Nations Unies :

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s’entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu’il entrave la bonne marche du service, est présenté comme une condition d’emploi ou crée au lieu de travail un climat d’intimidation, d’hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l’importance d’un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l’Organisation à l’accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l’Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d’instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d’accueil de leur compte Inspira.

Les candidatures feront l’objet d’une évaluation et d’un examen préalables sur la base des informations soumises conformément aux critères d’évaluation de l’avis de vacance de poste et aux dispositions législatives internes applicables de l’Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l’Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l’objet d’une attention particulière pour s’assurer de l’exactitude des renseignements qu’ils ont fournis dans leur candidature.

 

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

 

Aucun frais de dossier :

L’ONU ne perçoit de frais à aucun stade du recrutement (dépôt ou traitement de la candidature, entretien, formation, etc.), et elle ne demande aucune information bancaire.