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OIM is looking for resources management officer (P3) – Tripoli, Libya

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Date de clôture : jeudi 20 décembre 2018

OIM is looking for resources management officer (P3) – Tripoli, Libya

Position Title : Resources Management Officer
Duty Station : Tripoli, Libya
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates :

  1. Internal candidates ;
  2. Qualified applicants from the following NMS countries :

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa.

 

Context :

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Senior Resources Management Officer (SRMO) in Libya, and in cooperation with relevant units at Headquarters (HQs), in particular the Emergency Support Unit (ESU), Administrative Centres (MAC and PAC) and Regional Office (RO) in Cairo, Egypt, the successful candidate will be responsible and accountable for supporting the management and coordination of the administrative, financial, human resources, information technology, procurement and logistics functions of the Country Office (CO).

 

Core Functions / Responsibilities :

  1. Back the SRMO in monitoring and overseeing the resources management functions in support of all activities in the country (in its main office and sub-offices) ;
  2. Support the monitoring the financial management of all activities in the country including the oversight of financial expenditure and accountability to ensure expenditures remain within authorized levels; undertake financial analysis of projects in the CO and take action to resolve anomalies and unusual trends ;
  3. Assist in preparation of annual budget for the mission; coordinate and review budgets for programmes, monitor budget control and analyze variances between budget and actual expenditures, evaluate monthly financial reports for all projects and take action to resolve anomalies and unusual trends ;
  4. Supervise the management of treasury by forecasting cash flows according to activities in the mission and ensuring daily control of funds disbursed; ensure funding is received in accordance with donor agreements ;
  5. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures ;
  6. Analyze and interpret Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult and sensitive cases ;
  7. Train and build the capacity of mission staff on IOM’s policies and procedures in the relevant areas of resources management ;
  8. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria ;
  9. Assist in the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms ;
  10. Back the SRMO in managing the Information Technology (IT) support and initiatives in the CO ;
  11. Manage the resources management aspects of funding agreements with donors and contracts with suppliers of goods and services in cooperation with relevant units in HQs and Administrative Centres, as applicable ;
  12. Assist in maintaining appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud; strengthen internal controls by documenting and streamlining approval processes ;
  13. Make recommendations on procedural improvements and draft local procedures taking into consideration the volume of activities, staffing, constraints and specific needs of the mission, ensuring compliance with the Organization’s regulations, procedures and practices ;
  14. Liaise with other internal functional units of the mission, as well as banking, donor and government counterparts and other stakeholders as required in the performance of the resources management function ;
  15. Provide support in answering any queries raised regarding the correct allocation of project funds and provide any requisite documentation, including for auditing purposes ;
  16. Perform other duties as may be assigned.

 

Required Qualifications and Experience :

Education :

  • Master’s degree in Business Administration, Financial Management, Accounting or a related field from an accredited academic institution with five years of relevant professional experience ; or
  • University degree in the above fields with seven years of relevant professional experience ;
  • Professional certification as chartered accountant (CA) or certified public accountant (CPA).

Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience :

  • Work experience in financial management, accounting and budgeting ;
  • Experience in preparing clear and concise financial and management reports ;
  • Good knowledge of human resources management ;
  • Experience in liaising with governmental and diplomatic authorities as well as working in and with international institutions ;
  • Familiarity with financial oversight and public administration ;
  • Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP is highly desirable ;
  • Knowledge of IOM/UN accounting systems, software and procedures, Common System regulations, policies and procedures are a distinct advantage.

Languages :

Fluency in English is required. Working knowledge of Arabic, French and/or Spanish is an advantage.

 

Desirable Competencies :

Values :

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges ;

 

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate ;
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential ;
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

 

Other :

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

 

How to apply :

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 20 December 2018 at the latest, referring to this advertisement.
For further information, please refer to : http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

 

Posting period :

From 07.12.2018 to 20.12.2018

Requisition : VN 2018/270 (P) – ResourcesManagementOfficer(P3)-Tripoli,Libya (55750529) Released

Posting : Posting NC55750530 (55750530) Released

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