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Recruitment of an individual consultant budget system support consultant – Abidjan/ Cote d’Ivoire

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Date de clôture : Friday 16 August 2019

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AFRICAN DEVELOPMENT BANK

REQUEST FOR EXPRESSIONS OF INTEREST CONSULTING SERVICES for

BUDGET SYSTEM SUPPORT

Programming and Budget Department (SNPB)

BP 1387 Abidjan 01, Cote d’Ivoire

E-mail: y.kouadio@adb.org copying r.zoma@afdb.org

Context :

  1. The African Development Bank Group (the “Bank”) is a multilateral Bank en-gaged in reduction of poverty, improvement of living conditions and mobilization of resources for the continent’s economic and social development. With this objec-tive in mind, the institution aims at assisting African countries – individually and collectively – in their efforts to achieve sustainable economic development and so-cial progress. Combating poverty is at the heart of the continent’s efforts to attain sustainable economic growth;
  1. Under the Senior Vice-Presidency (SNVP), the primary role of the Programming and Budget Department (SNPB) is to develop a strategic approach to planning and budgeting, and to coordinate the definition, planning, implementation and moni-toring of Bank-wide programming and budgeting processes. Since 2008, SNPB has been implementing budget reforms, which include the building of systems and tools to improve the availability, accessibility and reliability of robust information critical to strategy formulation, planning, budgeting monitoring and reporting. The tools and systems include the Strategic Resource Assessment Software (SRAS) which is an in-house web based application used for budget planning (submis-sions, simulations and reporting);
  2. The African Development Bank seeks expression of interest from suitably quali-fied individual consultants to perform the following tasks:
  • Contribute to the technical and functional development and mainte-nance of the new budget planning software ( SRAS 3.0) ;
  • Assist client departments during budget preparation process
  • Collect and analyze business requirements, assess gaps with user inter-face (UI) design and propose improvement;
  • Produce standard reports and design a tool for a smooth monitoring of budget submissions;
  • Design, produce and update documentation (user manual, technical documentation, training material) related to the new system, and con-tribute in capacity building activities AFRICAN DEVELOPMENT BANK
  • Assist in deployment of SRAS releases in Test and Production environ-ments
  • Help in ad hoc budget analysis for work program planning and execu-tion, continuous planning and budget reallocation
  1. The African Development is intending to acquire the services of an experi-enced Individual Consultant in providing the above-described services. The Bank invites Interested Consultants to express their interest by providing information on their qualifications and experience demonstrating their ability to undertake this assignment. Specifically, the Consultant must provide an up to date Curricu-lum Vitae and submit information indicating his/her qualifications to perform the services (brochures, past relevant experience, description of similar assign-ments, experience in similar conditions, certifications, availability of appropriate skills, etc.), with proven expertise in the following technologies: C# (ASP.NET), JavaScript (JQuery, Ajax), SQL Server 2017;
  1. Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the African Development Bank’s Procedures for the Procurement of and Use of Consulting Services Funded by the Administrative or Capital Budget of the Bank Group. Please note that the African Development Bank Group is under no obligation to shortlist any consultant who expresses interest;
  2. A shortlist of three to six individual consultants will be established at the end the request of expressions of interest. The expressions of interest shall be evalu-ated based on the following criteria.
Level of education in general15%
Relevance and adequacy of education10%
Years of experience in general20%
Adequacy of experience for the assignment35%
Experience in the specific assignment20%

AFRICAN DEVELOPMENT BANK

  1. Interested Individual Consultants may obtain further information at the ad-dress below during the Bank’s working hours: from 08:00 to 17:00 hours, Abidjan Local Time.
  1. The duration of the assignment will be six (6) months commencing from 16th August 2019. The location will be Abidjan
  1. Expressions of interest must be received at the address below no later than Thursday 18th July, 2019 at 16:00 hrs. Abidjan time and must be clearly marked: ‘’ BUDGET SYSTEM SUPPORT ’. Electronic submissions of Expres-sions of Interest are also permitted using the email addresses below. Interested in-dividuals may obtain full terms of reference by requesting in writing to the same email addresses:

For the attention of:

Yao Etienne KOUADIO

Manager, SNPB.1

African Development Bank

Programming and Budget Department (SNPB),

HQ Building 11 S 14

Avenue Joseph Anoma,

01 BP 1387 Abidjan 01 – Côte d’Ivoire Tel: +225 20 26 31 29

E-mail: y.kouadio@adb.org  with a copy to: r.zoma@afdb.org

  1. The Bank would like to thank you in advance for your consideration of this expression of interest and we look forward to receiving your expression of interest.

AFRICAN DEVELOPMENT BANK

ANNEX I

Terms of Reference (TOR)

RECRUITMENT OF AN INDIVIDUAL CONSULTANT: BUDGET SYSTEM SUPPORT CONSULTANT

  1. Background :

The African Development Bank Group (hereinafter referred to as “The Bank”), is a multilateral development bank established in 1963 to contribute to the economic and social development of Africa. The ADB Group has 81 members consisting of 54 regional and 27 non-regional member countries.

Within the Bank, the Programming and Budget Department (SNPB) is responsible for coordinating the allocation of resources, management and execution of the budget and coordinating the monitoring of institutional performance.

Since 2008, SNPB has been embarking on budget reforms, whose priorities include: (i) engendering budget flexibility; (ii) enhancing performance and accountability; and (iii) alignment of resources to strategic priorities. These reforms are in the second phase of implementation with emphasis on UA budgeting.

To facilitate its programming and budgeting work, SNPB has developed the Strategic Resources Assessment Software (SRAS), to assist in the capture and consolidation of budget submissions, which includes consolidation of the 3-year rolling plans.

  1. Description of sras :

SRAS is a web application developed in Visual Studio .Net, Framework 4.0.0. This application uses SQL Server 2016 as database system.

The application consists of the following features:

Planning process: whose function is to capture, collate and consolidate submissions un-der the following types of budgets: (i) Administrative, (ii), Trust fund and capital expendi-ture provisions (including the work program, human resources, workload, overheads and investment); AFRICAN DEVELOPMENT BANK

Dashboard built on Microsoft PowerBI Access providing a set of report and graph on the budget and work programme submission;

Approval workflow: to manage workflow related to work program and cost items from the Manager to the VPs

Integration point with other bank’s tools such as SAP, time recording system (called

ATRS) and the Bank’s project processing and scheduling tool (BPPS)

All other modules that help to manage the master data and parameters (i.e. Unit cost)

SRAS is currently the main Budget Planning tool for the Bank. However, the requirements of the users are many and continue to evolve from year to year, underscoring the importance of designing a system which is scalable and customizable in such a way that it can address emerging needs within shortest possible time frames. In this regard, the Bank employed a consulting firm, in May 2016, to revamp SRAS.

  1. Scope of services :

The required SRAS Revamping Support Consultant will provide advisory and support services to the Bank team on best approaches and modern technology. The emphasis will be on planning and assuring the quality of deliverables, including undertaking configuration, software development and debugging work when requested by the Bank team.

The Consultant shall carry out the following tasks:

  1. Contribute to the technical and functional development and maintenance of the new bud-get planning software ( SRAS 3.0)
  2. Assist client departments during budget preparation process
  • Collect and analyze business requirements, assess gaps with user interface (UI) design and propose improvements
  1. Produce standard reports and design a tool for a smooth monitoring of budget submissions for the budget document
  2. Design, produce and update documentation (user manual, technical documentation, train-ing material) related to the new system, and contribute in capacity building activities
  3. Assist in deployment of SRAS releases in Test and Production environments
  • Help in ad hoc budget analysis for work program planning and execution, continuous planning and budget reallocation
  • Support to the post golive phase issues of the project
  1. Key deliverables :

AFRICAN DEVELOPMENT BANK

The Consultant will submit a monthly progress reports to the Bank which shall highlight the following (as may be applicable at each stage of the assignment):

  1. Reports and data analysis on work programme and budget
  2. Coding, testing and system optimization
  3. Master data loading and harmonization
  4. Continuous Review and update of training material (SRAS manual, technical document, Job aids)
  5. Exceptions reports relating to the following: i) Technical implementation for the solution, ii)Pilot Testing and Training, and iii)Deployment/Roll out
  6. Verbal consultation and advices

The payment of fees in the 1st five months shall be tied to monthly progress reports acceptable to the Bank.

The Consultant shall produce a close out report, which shall be tied to the last payment.

  1. Qualifications and experience :

The SRAS Support Consultant shall have at least a Bachelor’s Degree or equivalent IT qualifications with a minimum of 7 years work experience. Holders of Masters Degrees or similar professional level IT qualifications shall have a minimum of 5 years experience.

The expert shall have technical and functional implementation experience in different IT Platforms out of which excellent knowledge in Microsoft Visual Studio programming or Visual Basic 6 or higher, Excel and SQL Server , Internet Explorer 10 / Edge, Data driven Applications, SAP, etc., business analysis and other IT domains.

  1. Languages of work :

The proposed Consultants should have the ability to work either in French or English (excellent written and oral communication).

  1. Duration and level of effort :

It is estimated that the selected individual consultant shall expend 6 person months over a period of six (6) months. commencing on 16th August 2019.

  1. Location :

The work will be carried out at the Bank’s headquarter at Abidjan, Ivory Coast.

AFRICAN DEVELOPMENT BANK

  1. Responsibilities of the bank :

The Bank will provide:

  1. shared office space
  2. documents on the existing SRAS application: users requirements, user manual and train-ing material
  3. document on budget reforms
  4. a copy of scope of the project

Remuneration for the consulting services :

The Bank would prefer making a monthly lump sum payment, in accordance with its short-term consultant fee scales, which would cover the following elements:

  • Professional fees;

(ii)     Daily subsistence allowance;

  • A round-trip air ticket between the normal duty station and Abidjan covering the period of service;

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