The United Nations World Food Programme seeks to recruit a logistics assistant (Comodity accounting), SC5 (102824) – Kampala, Uganda

About WFP :

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

Standard minimum qualifications :

1. A university degree obtained from a recognized education institution in any of the following areas: Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or any other related area ;
2. At least Five (5) years of professional working experience in logistics in a fast-paced environment in the areas of maintaining a logistics database, running queries on on-going shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution, compilation of contract documentation and budget monitoring and reporting ;
3. Possession of professional qualifications such as CILT is an added advantage ;
4. Proficiency in both oral and written English;

Job purpose :

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Organizational context :

This job is located in WFP Office in Kampala. The incumbent will report to Logistics Officer. He/She will be expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services.

Key accountabilities (not all-inclusive) :

1. Provide commodity accounting support to WFP Supply Chain operations and activities, following standard processes and contributing , directly/indirectly, to the effective delivery of food assistance ;
2. Monitor inventory management processes to track trends and account for the inventory status ;
3. Offer support to Gulu warehosue staff for commodity accounting data quality and integrity ;
4. Identify, resolve and/or provide solutions and recommendations on querries/requests for commodity accounting support using Logistics Execution Support System(LESS) to ensure timely and accurate resolution of querries with excellent client service mind-set ;
5. Identify and provide leadership in continuous LESS data verification and reconciliation to ensure excellent data quality required for eal time reports ;
6. Collect and compile data, produce and/or contribute to reports (e.g. Outstanding delivery Report, MMC report, Physical Inventory Status report, Losses report, Warehouse Management report, Consolidated Delivery report) and ensure information accuracy in corporate systems to support informed decision making ;
7. Monitor data quality and take corrective measures to rectify wrongly captured transactions and ensure downtie is kept to a minimum ;
8. Participate in the reconciliation of LESS and COMET (a WFP corporate database) transactions and ensure accurate and matching postings for both data processing systems ;
9. Assist in the reconciliation and follow up on the monthly physical inventories ;
10. Review and manage the recorded transactions for both warehosue and transport planning, ensuring compliance to corporate systems requirements ;
11. Responsible for conducting reconciliation exercises with warehouses to ensure that LESS records are matching with warehosue records.

4Ps core organisational capabilities :

Purpose :

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives ;
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor ;
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates ;
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People :

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities ;
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds ;
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work ;
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance :

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues ;
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency ;
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments ;
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional capabilities :

Desired experiences for entry into the role :

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock ;
• Experience analysing data (on commodities, funds, etc.) and drafting reports ;
• Experience in measuring service providers’ performance against set KPIs ;
• Experience in assisting the preparation of contract documentation ;
• Experience in providing technical business support in corporate systems.

Deadline for applications :

27th January 2019

Apply here