The UNOPS seeks to recruit a fleet manager, Multiple positions – Mali
Peace and Security Centre
The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.
Background Information – Job-specific
UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council resolution 2354 (2017). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to :
- Improve the protection of civilians and facilitate humanitarian assistance ;
- Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations ;
- Reduce the explosive threat to MINUSMA and United Nations personnel.
Functional Responsibilities :
On behalf of Support to MINUSMA Project and under the overall management of the UNMAS Chief of Operations, the Fleet Manager will supervise and manage the condition of the fleet of armoured vehicles and performance of the contracted maintenance services provider. The incumbent will interact directly with the maintenance contractor, stakeholders and end users, to ensure preventative maintenance, servicing and repairs of the UNMAS Mali fleet are optimised, providing maximum operational availability within mission and budget constraints. The candidate will be required to travel to other field locations where maintenance contractors and UNMAS supported TCCs operate, including but not limited to Gao, Kidal, Timbuktu and Tessalit.
Summary of Key Functions :
- Coordinate contractor maintenance and repair operations ;
- Monitor contractor output delivery and compliance ;
- In close coordination with Support Services, provide oversight and management of parts/consumables stocks, planned procurement budgets and vehicle life cycles ;
- Provide feedback to the Project Manager and Chief of Operations on the fleet operational status ;
- Provide feedback to the Project Manager and Chief of Operations on performance, maintenance contractor outputs ;
- Provide technical feedback on product performance including design/warranty shortfalls and integration or removal of ancillary systems and equipment ;
- Develop policies and procedures for vehicle fleet management as required.
Responsibilities include but are not limited to the following :
- Develop and implement ongoing and effective preventive maintenance and repair plans for the UNMAS fleet, ensuring all works are provided correctly and in a timely manner ;
- Regularly assess the maintenance providers contractor compliance in all areas, including but not limited to; provision of facilities, environmental controls, safety management, adequacy of supplied equipment, staff, workshop documentation and quality of the service ;
- Oversee contractor’s provision and maintenance of a central electronic record, ensuring it contains accurate records of all fleet repairs and servicing, including use of consumables and parts ;
- Establish and maintain a quality assurance process, focused on improving fleet maintenance management, vehicle availability and cost efficiency ;
- Assist the contractor with assessment of maintenance demand priorities and servicing schedules ;
- Compile information supplied by the contractor, and conduct vehicle or systems inspections, providing diagnostic and analysis reports when required ;
- Provide technical assistance on integration and/or removal of vehicle equipment and systems ;
- Assist logistics and assets departments on stock level management and movement of vehicle parts and consumables ;
- Provide technical advice as required to procurement unit during procurement and delivery processes, ensuring that all the supplies delivered are appropriate and in accordance to the specification required ;
- Inform the support to MINUSMA project manager in advance, of any future supplies and materials which will be required ;
- Monitor the stock of available spare parts and plan resupply to include procurement ;
- Plan and prepare annual fleet budget forecasting ;
- Submit scheduled and ad hoc evaluation and progress reports as assigned by the supervisor ;
- The fleet manager will also be required to highlight any significant shortfalls outside of the above stated elements.
Education/Experience/Language requirements :
Education :
- Advanced university degree (Master or equivalent) in business administration or mechanical engineering or related field with 5 years of relevant experience ; or
- First level university degree (bachelor or equivalent) in business administration or mechanical engineering or related field with 7 years of relevant experience ; or
- Military Experience (or relevant Police Experience) with 11 years’ of relevant experience ; or
- If an applicant lacks both university qualifications and military experience he/she must have 11 years or demonstrable and relevant working experience.
Work Experience :
- Relevant years of experience is defined as practical experience fleet management, vehicle maintenance and mechanical engineering ;
- Experience in maintenance and repair of armored or heavy vehicles is required ;
- Knowledge of Workshop Health & Safety is required ;
- Experience working in post conflict duty stations is desired.
Language :
Fluency in English is required (reading, writing and speaking)
Contract type, level and duration :
Contract type: International Individual Contractor Agreement
Contract level: IICA 2 (ICS 10)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link : https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Considerations :
- Qualified Female Applicants are strongly encouraged to apply ;
- Please note that the closing date is midnight Copenhagen time ;
- Applications received after the closing date will not be considered ;
- Only those candidates that are short-listed for interviews will be notified ;
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post ;
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS ;
- It is the policy of UNOPS to conduct background checks on all potential recruits/interns ;
- Recruitment/internship in UNOPS is contingent on the results of such checks.
Work-life harmonization :
We value our people and recognize the importance of balancing professional and personal demands. UNOPS has a progressive policy on work-life harmonization and offers flexible working options. This applies to UNOPS personnel on all contract types across the globe.
Background Information – UNOPS :
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.