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The UNOPS seeks to recruit a human resources and administration analyst – Somalia

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Date de clôture : dimanche 9 décembre 2018


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The UNOPS seeks to recruit a human resources and administration analyst – Somalia

Job categoriesAdministration, Human Resources
Vacancy codeVA/2018/B5001/16463
Department/officeNYSC, Peace and Security Cluster
Duty stationMogadishu, Somalia
Contract typeLocal ICA Specialist
Contract level : LICA Specialist-9
Application period09-Nov-2018 to 09-Dec-2018

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Director, who has the overall authority and accountability for the performance of the PSC on behalf of its clients.


United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities :

Under the overall guidance of the Head of Support Services and direct supervision of the Human Resources (HR) Specialist, the HR & Administration Analyst supports in ensuring effective delivery of HR services in the office, ensuring high quality, accuracy and consistency of work. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR & Administration Analyst promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and contributes to the maintenance of high staff morale.

The HR & Administration Analyst works in close collaboration with the HR Specialist, Programme, Operations and Project Teams in ensuring effective HR Management. He/she is also involved in the day-to-day administration and personnel management to support the Programme as per the following:


Functional Responsibilities :

Summary of Key Functions :

The incumbent will be responsible for the following activities :

  1. Support policy development and implementation ;
  2. Advisory Services ;
  3. Talent Acquisition and Administration ;
  4. Team Management ;
  5. Knowledge Building and Knowledge Sharing ;
  6. Administration of personnel files, payments and the travel arrangements.

1.  Support policy development and implementation :

  • Contribute to HR policy development and corporate HR initiatives by assisting to generate and maintaining data on trends, risks and opportunities and sharing local HR best practices ;
  • Undertake projects in support of the HR initiatives for attainment of business objectives in line with the corporate HR strategy ;
  • Generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS personnel within the relevant business unit/s ;
  • Ensure appropriate mapping of HR business processes to enable efficient and effective services and workflows ;
  • Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.

2.  Advisory Services :

  • Provide guidance on HR related systems and processes, including but not limited to, Recruitment, Contracts, Benefits and Entitlements consistent with UNOPS rules and procedures ;
  • Provide advice to personnel on HR services such as the performance appraisal process, learning & development activities, contracts, benefits, entitlements and remuneration and career development ;
  • In collaboration with Integrated Practice Advice and Support (IPAS) HR, assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc ;
  • Encourage line management responsibility for implementation of HR policies and effective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel encouraging dialogue and two-way constructive feedback ;
  • Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.

3.  Talent Acquisition and Administration :

  • Implement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Performance Management, Learning and Development, Change Management, Job Classification, Salary and Benefit administration, Contract Administration, Succession Planning and Out-processing ;
  • In collaboration with IPAS HR, oversee administration of entitlements for all personnel and the efficient administration of contractual modalities, loans, exchanges, and secondments in the region. Inform and advise UNOPS and project personnel, consultants, partners on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding ;
  • Oversee the provision of personnel reporting within the office, ensuring that systems and data are updated and in place ;
  • Lead recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy.  Utilize and maintain recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters ;
  • Provide support in realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process ;
  • In collaboration with Head Quarters (HQ), identify key talent areas and provide coherent, well-developed plans for obtaining, developing, and managing critical talent.  Develop, utilize and recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives ;
  • Liaise with UNOPS’ HR related units such as Shared Service Center (SSC) on all personnel administration matters ;
  • Implement organizational changes and realignment exercises affecting personnel in UNOPS in accordance with UNOPS policy, ensuring personnel actions are taken in an efficient manner ;
  • Partner with business units to take a lead role in engagement and work enrichment initiatives and development of annual training plans in collaboration with People and Change Group (PCG)

4.  Team Management :

  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development ;
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

5.   Knowledge building and Knowledge sharing :

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics ;
  • Contribute to HR knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management ;
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively ;
  • Maintain HR analytic parameters and data.

6.   Administration of personnel files, payments and the travel arrangements :

  • Provide support to travel and visa arrangements for incoming personnel, training and official mission and conduct timely induction/orientation briefings on a regular basis ;
  • Participate in negotiation with government for facilitation of visa arrangement for in-coming and out-going personnel ;
  • Ensure timely administration of payments and related transactions of allowable expenditures (payroll, none-payroll-payments, travel advance, Daily Subsistence Allowance (DSA) and other reimbursements, among others) ;
  • Oversee all payment related to Admin and HR section to the various stakeholders either staff or external service providers ;
  • Support in the supervision of the Admin/HR team; plan, organize and consistently provide capacity building to the team ;
  • Ensure that all records related to recruitment, contracts, payments, insurance details and other mandatory certificates are complete, accurate and up-to-date.

Competencies :

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Officiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements :

Education :

  • Advanced University Degree (Master’s Degree or equivalent) in Human Resources, Business Administration, Public Administration or related field with two (2) years of relevant experience ; OR
  • A First-level University Degree (Bachelor’s Degree or equivalent) in Human Resources, Business Administration, Public Administration with four (4) years of relevant experience is required.

Experience :

  • Relevant experience is defined as experience in Human Resources Advisory Services, Managing Staff , Business Administration or Public Administration ;
  • Experience with United Nations Staff Rules and Regulations is desired ;
  • Computer literacy is required.
Languages :
  • Fluency in English (writing, reading and speaking) is required ;
  • Fluency in Somali (writing, reading and speaking) is required ;
  • Knowledge of other UN official language is desired.

 Contract type, level and duration

Contract type : Local Individual Contractor Agreement
Contract level : LICA-9
Contract duration : Ongoing ICA – Open-ended subject to organizational requirements, availability of funds and satisfactory performance

 Additional Considerations :

  • Please note that the closing date is midnight Copenhagen time ;
  • Applications received after the closing date will not be considered ;
  • Only those candidates that are short-listed for interviews will be notified ;
  • Qualified female candidates are strongly encouraged to apply ;
  • Work-life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This Policy applies to UNOPS personnel on all contract types across the globe ;
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post ;
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

For more details  HERE


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