The World Agroforestry Centre (ICRAF) is looking for Finance Officer to assist the Office Manager in Viet Nam
About our organization
The World Agroforestry Centre (ICRAF) is a centre of scientific excellence that harnesses the benefits of trees for people and the environment. Leveraging the world’s largest repository of agroforestry science and information, we develop knowledge practices, for farmers’ fields to the global sphere, to ensure food security and environmental sustainability.
ICRAF’s headquarters are based in Nairobi, Kenya, and we operate six regional programmes in Sub-Saharan Africa, Asia and Latin America. Our vision is an equitable world where all people have viable livelihoods supported by healthy and productive landscapes.
Our mission is to harness the multiple benefits trees provide for agriculture, livelihoods, resilience and the future of our planet, from farmers’ fields through to continental scales.
ICRAF is the only institution conducting globally significant agroforestry research in and for all the developing tropics. Knowledge produced by ICRAF allows governments, development agencies, and farmers to use the power of trees to make farming livelihoods
more environmentally, socially and economically sustainable at scales.
To learn more about our organization, please visit our website: www.worldagroforestry.org
The Position
ICRAF Viet Nam is seeking to hire a Finance Officer to assist the Office Manager. S/he will be based in Ha Noi with frequent travel to project sites in Viet Nam. Under the supervision of the Office Manager, the Finance Officer is expected to perform the following tasks:
Duties and Responsibilities
Task 1: Financial and accounting function
- Responsible for and ensure that all vouchers and financial transactions are accurately recorded in project/office accounts in accordance with ICRAF/donor requirements;
- Responsible for and ensure that all expense payments and disbursements are made according to the provisions and conditions as stipulated by ICRAF requirements;
- Prepare financial reports for the Officer Manager’s review and submit to the South East Asia Regional Office;
- Maintain the financial information, finance and accounting system databases;
- Assist in preparing donor financial reports and budget estimates;
- Manage and follow up contractors and service providers for contract payment management and clearance;
- Work with building service, service suppliers and arrange for receipt/invoice of expense to be paid.
Task 2: Finance support to partners
- Ensure that all vouchers and financial transactions are accurately recorded in a timely manner and in accordance with hosted centre/donor requirements;
- Ensure that all expense payments and disbursements are made according to the provisions and conditions as stipulated by hosted centre requirements;
- Prepare financial reports for the Officer Manager’s review and submit to the hosted centre;
- Arrange and request imprest transfer for hosted centre projects and country office operations;
- Maintain financial information, finance and accounting system databases of hosted centres;
- Check and verify project financial reports submitted by partners in accordance with ICRAF/Donor’s requirements.
- Contracts management: maintain and update the list of contracts/CRA with partners/consultants/suppliers, and
coordinate with researchers in following up the contract disbursement and finalization.
Task 3: Human Resource and others
- Ensure compliance of contributing social security scheme and health insurance for staff, Personal Income Tax (PIT) with local authorities as regulated by Vietnam Government;
- Other related tasks as assigned by the Country Coordinator or Country Administrator.
Qualifications and skills required
- A Bachelor’s degree in Accounting or Financial Management. A Master’s degree would be an added advantage;
- A minimum of 5 years’ experience with a research or development NGO, or international organization;
- Excellent knowledge of relevant computer software and a ement systems;
- Good English verbal and writing skills;
- Ability to work with all levels of staff in a multi-cultural, multi-layer, multi-disciplinary organization;
- Experience in banking and financial services setting;
- Possess a high degree of flexibility and adaptability to various situations.
Terms of offer
- Initial two-year contract with a competitive salary.
- The contract is subject to a two-month probation period, assessment of performance and availability of resources
How to apply
Applications for the position must include:
- A cover letter illustrating your suitability for the position against the listed requirements
- A detailed curriculum vitae
- The names and addresses of three referees, including their telephone contacts and email addresses
All correspondence should be sent to the World Agroforestry Centre (ICRAF) Office Hanoi, 13th floor, HCMCC building, 249A
Thuy Khue street, Tay Ho district, Hanoi, Vietnam OR via email: ICRAF VIETNAM@CGIAR.ORG. Applicants should indicate “Application – Finance Officer” on their application letters and email submissions.
Applications will be considered until Sunday, 15th of July 2018. Please note that only short-listed applicants will be contacted.
ICRAF believes that staff diversity promotes excellence, and strongly encourages local-based candidates to apply. We invite you to learn more about the organization on our website:
www.worldagroforestry.org/regions/southeast_asia/vietnam