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UNICEF is looking for emergency specialist, ( P-3), Bujumbura, Burundi #51708

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UNICEF is looking for emergency specialist, ( P-3), Bujumbura, Burundi #51708


Job no: 515473
Work type: Fixed Term Staff
Location: Burundi
Categories: Emergency Programme, P-3
Applications close: South Africa Standard Time

Apply here


Purpose of the job

Under the guidance and supervision of the supervisor, establishes and implements country office emergency preparedness and response. Responsible for the development, planning, implementation, monitoring and evaluation of the emergency interventions to ensure the survival and well-being of children and mothers, and the affected communities in an emergency situation.


Key end-results

  1. Emergency preparedness is effectively arranged together with establishment of country contingency plans and early warning mechanisms.
  2. Emergency preparedness and response plans addresses gender issues that may be expected to intensify during emergencies.
  3. Emergency plans of action are developed, and compliance and coordination of all sectors with the plans are implemented.
  4. Technical advice on emergencies and programme management related to implementation of emergency preparedness measures are effectively provided.
  5. Emergency preparedness and response, and a consistent flow of information of the humanitarian situation are effectively coordinated within the office.
  6. Substantive improvements are made in the emergency preparedness and response capability of UNICEF staff and implementing partners through conduct of effective training activities.
  7. In the event of an emergency, UNICEF’s presence is promptly established and the initial emergency operational tasks are effectively executed, including provision of support for information communication technology, telecommunications facility and all staff security related assistance in the country office.
  8. Needs assessment is effectively conducted to determine priorities and an appropriate intervention by UNICEF based on the local emergency situation affecting children, their families and community.
  9. Timely delivery of assistance and supplies is provided, urgent staffing requirements are identified, and the appropriate use of UNICEF resources is monitored for effective project delivery.
  10. Emergency appeals and project proposals are prepared, and concerted efforts are put forward to mobilize donor response and recovery/rehabilitation-related funding.
  11. Longer-term requirements of the emergency operation/interventions are determined to build a regular operational and staffing structure.
  12. Continuous, effective and strategic coordination, communication, consultation and liaison are maintained with Government, UN agencies, NGOs, donors and allies in support of the special needs of children and women affected by emergency situations within the framework of the cluster approach and based on the Core Commitment for Children.
  13. Management is kept informed of humanitarian developments in relevant policies, situation developments, potential threats and opportunities/issues in the country.
  14. Emergency preparedness and response strategies are mainstreamed in the country office’s workplans. Sectoral input is provided for all related documents for the office’s Emergency Preparedness and Response, as well as for the Situation Analysis and the Country Programme Document.


Key accountabilities and duties & tasks

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

Emergency Preparedness

  1. Adopts adequate emergency preparedness measures through the development and updating of country contingency plans and establishment of early warning mechanisms, to ensure effective preparedness and response to specific emergencies.
  2. Participates in the formulation and development of plans of action in preparation and response to emergencies, monitors compliance of all sectors with emergency plans of action, including financial resources. Ensures coordination of the management of emergency preparedness and response.
  3. Provides technical advice related to emergency preparedness and response, including on programme management related issues. Provides advice to the country office in the implementation of emergency preparedness measures in the field to strengthen preparedness and response mechanisms in the country faced with impending emergencies.
  4. Develops and maintains databases on country/regional information, and ensure the flow of information and communication crucial for the planning and implementation of emergency preparedness and response management. Identifies availability of resources in emergency prone areas and establish logistics plans to be implemented during an emergency operation, to ensure a timely and effective emergency response.
  5. Plans, organizes and conducts training for the office’s staff capacity building in emergencies preparedness and response. Assists in developing and conducting emergency training courses. Provides training and/or briefing, as required. Participates in other emergency training workshops in the region, and builds up the emergency preparedness and response capability of UNICEF staff as well as implementing partners.


Emergency Response

  1. In the event of an emergency, takes prompt action as a member of the Emergency Response Team which is deployed immediately to establish UNICEF’s presence and implement the initial operational tasks relating to emergency assistance. Immediately verifies the nature and extend of the emergency with staff, government officials, other UN agencies or local organizations and media. Ensures that the office is provided with effective telecommunications facility and staff security assistance in an emergency, as necessary. In coordination with the programme and operations groups, establishes contact with all UNICEF staff, their dependants and visitors to ensure their safety and whereabouts, and informs OPSCEN and the Regional Director of their status.
  2. Participates and assists with assessment of local emergency and security situation affecting children and mothers in the locality, in conjunction with the Regional Office, the HQ Divisions, and field staff. Visits the location to conduct an initial rough assessment of the magnitude of the crisis and its implications for children and its impact on the community. Assesses the validity of the office preparedness plan and ability of the office vis-à-visthe current crisis as well as immediate and additional needs. Determines corporate priorities and an appropriate intervention (supply procurement, fund-raising and staff development) by UNICEF. Coordinates with other partners to make a rapid assessment covering priority areas as defined by the Core Commitment for Children in Emergencies.Establishes contact with community groups, government, UN agencies, media and other partners to keep abreast of emergency situations.
  3. Applies the emergency preparedness and response plan as necessary, and identifies urgent staffing requirements and redeploys country office staff as required. Executes the timely delivery of assistance and procurement of supplies, monitors the appropriate and effective use of UNICEF resources/inputs.  Identifies problems and constraints in order to ensure effective project delivery. Certifies the disbursement of funds, monitors expenditures and submits financial status reports. Sets up a reporting system and sends daily situation reports to concerned parties.


Emergency and Resilience Project

  1. Participates in the implementation of plans of action and workplans for emergency and resilience projects. Implements and manages project activities. Undertakes field visits to emergency project areas, to assess local conditions and monitor project progress. Makes technical decisions on project administration (e.g., activates, requests or reprogrammes allocation of emergency funds). Prepares inputs for appeals and updates related to emergencies. Works with program sections and senior management to mobilize donor response and recovery/rehabilitation-related funding, including annual or multi-annual humanitarian appeals and documents (e.g., pitch documents). Communicates and advocates on the situation and needs of children through local and international media, as appropriate.
  2. Identifies longer-term requirements of the emergency operation/interventions. Proposes a more regular operational and staffing structure to take over from the Emergency Response Team.
  3. Maintains continuous, effective and strategic coordination, communication, consultation and liaison with Government, UN agencies, NGOs, donors and allies to appeal for aid for children and women with special needs resulting from the emergency situation requiring an effective emergency response in all sectors. Identifies implementing/operational partners and establishes implementing arrangements. Ensures that the UNICEF support is effectively provided to the government with respect to sectoral coordination within the framework of the cluster approach and based on the Core Commitment for Children.
  4. Participates in all humanitarian, recovery and resilience related forum and keeps management informed of all humanitarian and resilience developments in the country in terms of policies, strategy, situation developments, potential threats and opportunities/issues in partnership.
  5. Promotes that disaster prevention, mitigation, preparedness and response strategies are mainstreamed in the country office’s workplans. Prepares sectoral input for the country programme documents, plan of action, annual work plans, and all related documents of the office’s Emergency Preparedness and Response. Contributes towards the preparation of the Situation Analysis and the Country Programme Document.


Job grade factors [1]


Typically, as a functional specialist, provides technical leadership, guidance and support for sectoral/inter- sectoral programme development, design, planning, implementation, and administration of specific emergency project activities within a country programme in a small to medium size country office structure.

As a seasoned professional technical specialist, the incumbent is held accountable for timely and effective technical contribution to the Emergency Preparedness and Response Management besides technical contribution to the preparation of situation analysis, programme documents, as well as programme strategy, planning, implementation, monitoring and reporting.

Holds primary responsibility for the implementation of Emergency programme goals and objectives consistent with the established strategy.

Holds contributory responsibility for strategic recommendations and decisions on the components of situation analysis and programme/project strategy development.

Assumes primary responsibility for effective management of the assigned cluster, including oversight/supervision of project staff, financial accountability of funds and human resources management and development.

The job requires excellent communication, negotiation, and other human relations skills, as well as effective strong leadership and decision making competency in the complex working environment dealing with other UN agencies, governmental officials, NGO counterparts, donors and other important partners.


Qualification and competencies

([ ] indicates the level of proficiency required for the job.)

  1. Education

Advanced University degree in one of the following fields: social sciences, public administration, international law, public health, nutrition, international relations, business administration or other related disciplines. Preferably a combination of management, administration, and relevant technical fields.


  1. Work Experience

Five years of progressively responsible professional work experience at the national and international levels in programme/project development, planning, implementation, monitoring, evaluation and administration.

Developing country work experience, working in emergency setting and early recovery is an asset as well as resilience knowledge.

Specialized training/experience in emergency response management highly desirable.


  1. Language Proficiency

Fluency in French and English is required.


4. Competency Profile

(For details on competencies please refer to UNICEF Professional Competency Profiles.)

I)  Core Values (Required)


Diversity and Inclusion



ii)Core Competencies (Required)

  • Communication [II]
  • Working with People [II]
  • Drive for Results [II]


iii) Functional Competencies (Required)

  • Leading and Supervising [II]
  • Analyzing [II]
  • Deciding and Initiating Action [III]
  • Persuading and Influencing [III]
  • Applying Technical Expertise [III]
  • Planning and Organizing [II]
  • Adapting and Responding Change [III]
  • Coping with Pressure and Setbacks [III]


 iv) Technical Knowledge[2]

a) Specific Technical Knowledge Required (for the job)

(Technical knowledge requirements specific to the job can be added here as required.)

UNICEF policies and strategy to address on national and international emergency issues, particularly relating to conflicts, natural disasters, and recovery.

Knowledge of global humanitarian issues, specifically relating to children and women, and the current UNCEF position and approaches.

Knowledge of UN humanitarian reform principles, international humanitarian laws.

Knowledge of the principle of gender parity and equality.


b) Common Technical Knowledge Required (for the job group)

The UNICEF mission statement; UNICEF Board policy papers and decisions.

The Core Commitments for Children in Emergencies.

The Convention on the Rights of the Child; Convention on the Elimination of All forms of Discrimination against Women.

EMOPS Technical Notes, EMOPS Emergency Field Book. Â

UNICEF Program Manuals, policy guidelines, ExDirs, PROs; Country Programme documentation.

UNICEF personnel, financial, supply and administrative rules, regulations and manuals.

National development plans and policies; Guidelines and manuals from NGO/donor partners.

Annual work plan.

UNDAF; The UN Humanitarian Reform; IASC documents, guidelines and materials on UN Humanitarian Reform and the cluster approach.

Information & Communications Technology literacy, including skills and knowledge of office system applications, LAN, internet navigation, telecommunications, and data analysis.

Gender equality and diversity awareness.


c) Technical Knowledge to be Acquired/Enhanced (for the Job)

UN security operations and guidelines.

Knowledge of local conditions and country legislation relevant to UNICEF programmes.

Knowledge of the latest developments and trends in emergency preparedness and response management related fields.

UN policies and strategy to address international humanitarian/emergency issues and response.

UN common approaches to programmatic issues and UNICEF positions in international developing cooperation.

Current knowledge of development issues and social programming in international development cooperation context.


[1] The differences in the grades of jobs and positions reflect various differences, among others, in the nature and scope of work, individual contribution, professional expertise required, organizational context, risks, coordination and networking, engagement, partners, beneficiaries, clients/stakeholders relations, impact of decisions, actions and consequences, and leadership roles.

[2] Reference to UNICEF and/or UN in terms of technical knowledge requirements (a and b above) are applicable only to those who are or have been the staff members of UNICEF or the UN common system.



Please note that is a non-family duty station.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish.

Apply here



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