UNICEF is looking forConsultancy for a conducting a water and energy assessment including mapping and analyzing the status of back-up diesel generators – WCARO Operations section

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

 

For every child, hope

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Background

UNICEF is strongly committed to reducing its environmental impact through reducing greenhouse gas emissions from its facilities and through reductions in water consumption.

Over the next four years, improving the eco-efficiency of UNICEF operations will have significant positive results. Some of the key benefits will include optimized operational costs and reduced environmental impact.

Based on the 2015 Environmental Footprint Assessment, several countries in the West and Central Africa region were identified with high Energy and Water consumptions. To ensure that we achieve our goals and targets it has been decided to undertake energy and water assessments as a prerequisite to eco-efficiency projects in these country offices.

It is against this background that UNICEF WCARO is seeking to engage a consultant/company to conduct a comprehensive water and energy assessment that will inform its decision going forward in establishing an energy and water use efficiency improvement plan at its offices

 

How can you make a difference?

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Scope of work

The assignment is tentatively from July or August 2018 and the consultant/company will work only during the week days on the following:

 

Energy Assessment (including Generator Assessment)

The scope consists of:

1. Determining the current baseline electricity consumption:

• Visit to the premises:
• Meeting with the facilities management team and the green team staff
• Touring the facilities and identifying all major lighting, HVAC equipment and energy systems
• Determining what energy audit level (American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) level I, II, III is most relevant.
• Current baseline electricity consumption
• Collecting monthly electricity consumption information for the past 12-24 months.
• Analyzing the data and pictorially presenting the information

 

2. Conducting an Energy Management Review

• Taking stock of all electrical equipment and appliances in the office/building, and record their energy usage, ratings, hours of usage, specifications, models, and makes.
• Verifying the calculated consumptions with the baseline obtained in 2 (i.e. Current baseline electricity consumption).
• Determining occupancy schedules and energy usage patterns and identifying facility or occupancy changes that could affect energy use
• Identifying the high electricity consumption areas, appliances, and equipment within the premises.
• Outline a staged approach for the office/building to undertake in order to achieve savings and propose alternative modalities of energy sources
• Identify short term / long term projects and project solutions ranging from the least to the most capital intensive to reduce the operational costs and greenhouse gas emissions of the premises operations.
• Undertake a cost-benefit analysis of the proposed approaches and projects.
• Identify 3 potential local or regional service providers for the aforementioned project proposals.
• Review and map the generators among the selected Country offices listed in Attachment 1.
• Prepare an inventory of the number, type, capacity and demand match, adherence to maintenance schedules, and hours of use.
• Identify and assess the risks associated with storing generator fuel within UNICEF premises.
• Issue a set of recommendations to 1) improve the efficiency of existing generators, 2) identify opportunities for using solar hybrid generators, and 3) dispose of obsolete and/or oversized generators in a cost-efficient and environmentally friendly way.

 

Water Assessment

The consultant will:

• Review UNICEF’s historical water usage from institutional records available;
• Examine utility bills and estimate daily water use per property/site and per each staff member;
• Measure/Estimate specific water quantities used in the Garden, Toilets, Bath rooms, canteen/kitchen, etc;
• Identify water leaks, areas of excessive consumption;
• Assess of all meters condition and recommend for calibration if needed. Also recommend possible locations, quantities , sizes/types and prices of new metering devices required;
• Provide a benchmark for measuring water efficiency based on the findings;
• Identify On-Site Alternative Water Sources;

Identify and Recommend potential water savings and efficiency improvements that can be implemented.

 

Deliverables and Schedules

The deliverables for the Energy (including Generators) and Water assessments are listed below. The schedule will be agreed upon once the draft Inception note is submitted.

 Energy assessment:

 

No.	Task	Deliverable
1.	Inception note	An inception note outlining a schedule of activities and deliverables: a. Contractor’s understanding of the consultancy and associated tasks; b.  the proposed approach including specific method(s) and guiding principles; c.  proposed work plan and detailed schedule for the consultancy; d.  identification of issues crucial to the viability of the consultancy; and e.  comments;
2.	Conducting an energy assessment at UNICEF office(s)	Draft energy assessment report following the ASHRAE standard or any other relevant local or regional standard (including energy savings plan as an Annex);
3.	Submit a final findings report with recommendations	Final energy assessment report following the ASHRAE standard or any other relevant local or regional standard (including energy savings plan as an Annex).

 

Diesel generator assessment (as part of the Energy Assessment – only for offices listed in Attachment 1):

 

No.	Task	Deliverable
1	Mapping of the number, location, and status of all generators.	An inventory of the location and number of generators including the type, capacity and demand match, adherence to maintenance schedules, and hours of use of generators at each country/zone office.
2	Risk assessment for transporting and storing generator fuel on site.	A report identifying and assessing the risks associated with transporting fuel and storing it on UNICEF premises.
3	Submit a final findings report with recommendations	A final comprehensive report of the above findings, along with a set of recommendations to 1) improve the efficiency of existing generators, 2) identify opportunities for using solar hybrid generators, and 3) dispose of obsolete and/or oversized generators in a cost-efficient and environmentally friendly way.

 

Water assessment:

 

No.	Task	Deliverable
1.	Inception work plan	A work plan outlining a schedule of activities and deliverables submitted to UNICEF
2.	Conducting a water assessment at UNICEF offices	A draft Assessment Report on the water use status at UNICEF with analysis of water equipment, recommendation on what equipment is required and possible ways to enhance water efficiency at the UNICEF country office.
3.	Compile a bill of quantities for the devices, equipment and other requirements for installation at the sites to enhance water efficiency. Quotations of the equipment should be attached to the bill of quantities	Bill of quantities and quotations produced and submitted to UNICEF
4.	Submit a final findings report with recommendations	A Final Assessment Report on the water use status at UNICEF with analysis of water equipment, recommendation on what equipment is required and possible ways to enhance water efficiency at the UNICEF country office.

Timing:

The consultant will draw up a proposed schedule for the Energy (and Generator) Assessment and the Water Assessment which could be run in parallel and to start tentatively in July or August 2018. The schedule will be part of the submission.

 

Reporting Requirements:

The required on site works will to be directly supervised by the Chief of Operations of each Office. The overall coordination of the consultancy will be performed by the Administrative and Finance Manager in West and Central Africa Regional Office.

Payment will be made after submission of below deliverables, subject to certification of satisfactory completion by the Supervisor:

	Deliverable	Payment
1	A comprehensive inception note outlining a schedule of activities and deliverables for the Energy and Water assessments as outlined under Section 4 Deliverables and Schedules.	5%
2	Draft energy assessment report following the ASHRAE standard or any other relevant local or regional standard (including energy savings plan as an Annex); An inventory of the location and number of generators including the type, capacity and demand match, adherence to maintenance schedules, and hours of use of generators at each country/zone office. A report identifying and assessing the risks associated with transporting fuel and storing it on UNICEF premises.	25%
3	A draft Assessment Report on the water use status at UNICEF with analysis of water equipment, recommendation on what equipment is required and possible ways to enhance water efficiency at the UNICEF country office. Bill of quantities and quotations for the devices, equipment and other requirements for installation at the sites to enhance water efficiency.	20%
4	A final energy assessment report following the ASHRAE standard or any other relevant local or regional standard (including energy savings plan as an Annex). A final comprehensive Generator Assessment report including: An inventory of the location and number of generators including the type, capacity and demand match, adherence to maintenance schedules, and hours of use of generators at each country/zone office; A report identifying and assessing the risks associated with transporting fuel and storing it on UNICEF premises; A set of recommendations to 1) improve the efficiency of existing generators, 2) identify opportunities for using solar hybrid generators, and 3) dispose of obsolete and/or oversized generators in a cost-efficient and environmentally friendly way. A final Assessment Report on the water use status at UNICEF with: Analysis of water equipment, recommendation on what equipment is required and possible ways to enhance water efficiency at the UNICEF country office. Bill of quantities and quotations for the devices, equipment and other requirements for installation at the sites to enhance water efficiency.	50%

 

To qualify as an advocate for every child you will have…

• Advanced technical university degree in Civil Engineering, Electrical, Water Resources Management, Water and Sanitation or Environmental Engineering or a closely related discipline from a Recognized University.
• A minimum of 5 years of working experience within companies providing services related to energy management solution/automation projects, yielding energy savings, construction or other closely related activities.
• Specialized training/certification on building energy management, inspection and assessment of energy performance and/or extensive proven experience of the same.
• Experience in working with an international organization or the UN System.
• Fluency in English, verbal and written. Knowledge of French will be an asset.

 

For every Child, you demonstrate  a fair chance

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

 

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.