UNICEF seeks to recruit a pharmaceutical supply chain specialist, P3, (Temporary Appointment ),(364 days ), (Addis Ababa, Ethiopia)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

 

For every child, hope :

Purpose :

To ensure that the warehouse systems and infrastructure are implemented, and that operations are anchored on documented process flows and best practices, embedded within EPSA systems. To train, coach and mentor warehouse staff, permitting successful adaptation to continually expand warehousing and distribution needs. To guide EPSA in implementing other interventions geared at enhancing supply chain efficiencies to the end user.

How can you make a difference?

 

Key expected results :

 Deliverable 1 :

A well designed and functioning warehouse, set up in line with the layout, drawings, racking and MHE recommendations :

The TA report to be submitted to the UNICEF Ethiopia Country office no longer than 10 business days after the completion of the assignment will include :

• A summary of EPSA managements vision of the warehousing component of the supply chain ;
• Assignment achievements, challenges, outstanding actions and recommendations to be implemented in the short and intermediate term covering all the key areas outlined in this Scope of Work.
• Proposed Warehouse layout and the accompanying drawings ;
• Detailed warehouse process flows, both “As Is” and proposed ;
• Resources requirements matrix for the “To Be” scenarios for process flows ;
• Review of warehouse management system capability to meet proposed workflow and highlight the gaps thereof ;
• Review of existing warehouse equipment integrity: adjustable pallet racking (APR) and material handling equipment (MHE) and provide a report and recommendation where appropriate ;
• Review of “as is” OSH standards, and proposal for best practice ;
• Post trip – 2 days for purposes of compiling the above-mentioned reports.

Deliverable 2 :

Documented warehouse improved performance measurement matrix based on agreed Key Performance Indicators (KPI’s) :

• In consultation with EPSA, develop an implementation plan for the warehouse recommendations with time-framed milestones ;
• Review of Warehouse Standards Operating Procedures (SOPS), operations, and the level of implementation and adherence to policies and procedures ;
• Develop performance measurement metrics for the warehouse operations ;
• Through training, coaching and mentoring, ensure that warehousing SOPs are being adhered to always on a day to day bases ;
• Strengthen the capacity of the EPFA staff to ensure a culture of proper warehouse management practice and health system are established.

Deliverable 3 :

Procurement workplan, performance measurement framework, and documented improvement of EPSA procurement directorate performance based on agreed KPIs. :

• By working very closely with the EPSA Procurement Directorate, the supply chain specialist will provide a report to include ;
• The procurement challenges faced by EPSA, and recommendations for improvement ;
• Work plan for support in areas identified but not limited to sourcing, procurement planning, contracting and management among other areas ;
• Standard Operating Procedures (SOPs) for improved procurement management practices for EPSA, including potential private sector contracts ;
• Training plan and other capacity improvement interventions for the Tender Management Directorate and Contracts Management Directorate ;
• Support EPSA on CIPS training for central staff by working closely with the trainers.

Deliverable 4 :

Capacity building activities conducted across EPSA and FMOH supply chains with measurable outcomes, and a case study for lessons learned :

• Supply chains are as effective and efficient as the satisfaction of the end user. The technical assistant will therefore focus on the lower stream supply chain of EPSA and will provide ;
• An overview (based on assessments already done) of the challenges faced by this sector of the supply chain, and recommend solutions for its optimization ;
• A SWOT matrix for EPSA to inform decision and phase for integration of commodity supply chains into EPSA ;
• Implementation of quality management system in the supply chain activities ;
• An agreed Capacity development road map for EPSA lower stream supply chain, with clear performance measurement benchmarks (pre- and post) ;
• A review of Standard Operating Procedures and documented areas supported ;
• Annexes for lists of staff and partners trained on various aspects of the supply chain ;
• A case study developed, documenting the lessons learned.

Deliverable 5 :

Nutrition commodities integrated into EPSA supply chain :

UNICEF, in collaboration with the Ministry of health, implementing partners, EPSA and other stakeholders have already undertaken a feasibility study to assess the readiness of EPSA to integrate nutrition into the national supply chain. A roadmap is already drawn that gives the sector a clear timeframe and approach through which this transition will follow. To support this initiative, the TA will;

5.1 Participate in the nutrition supply chain integration meetings where he or she will :

• Facilitate the dialogue with Ministry of Health and partners on nutrition supply chain integration in line with the proposed road map ;
• Support development of policies and guidelines (SOPs) related to essential nutrition supplies especially in integrated environment ;
• Regularly update UNICEF nutrition section on progress of nutrition integration.

5.2  Provide technical oversight on the implementation of the road map of nutrition supply chain integration into EPSA. Some of the tasks under this deliverable will include :

• Ensure integration of nutrition commodities is aligned to agreed timelines ;
• Provide technical advice to Ministry of Health and EPSA in the identification/resolution of bottlenecks in the nutrition transition process ;
• Monitor the progress of the components of the supply chain integration plan as they are piloted and implemented.

 

Specific tasks :

1. Warehouse management TA :

The assigned Supply Chain Specialist must in close collaboration with the EPSA team undertake the following :

• To support EPSA on optimizing the day-to-day operations of the warehouse ;
• Support EPSA to ensure the proper receipt and storage and dispatch of all received commodities alongside ensuring accuracies in documentation ;
• Identifying and implementing process changes as required to ensure more efficient operations of the warehouse ;
• Supporting management in performance-informed decisions on warehouse operations ;
• Regularly review progress made in the warehouse process improvements ;
• Develop training materials and offer training, coaching and mentoring to EPSA warehouse staff and management on best practices ;
• To review current warehouse management system and recommend appropriate improvements in close collaboration with the developers where necessary ;
• To continuously review the warehouse operational practices as appropriate and introduce any amendments and new practices and SOPs to enhance EPSA warehouse performance ;
• Support EPSA to establish a fully operational efficient distribution planning, through route optimizations, effective management of 3PL, and capacity building for staff ;
• Ensure timely and according-to-plan distribution during the entire duration of the assignment ;
• Assess the other regional warehouse sites as EPSA satellites for positioning of routine and emergency stocks to cover the country ;
• Provide any new recommendations to optimize efficiency and adherence to distribution plans and strategies.

2. Procurement Management TA :

By working very closely with the procurement team at EPSA, the technical assistant will undertake the following tasks :

• Review the current procurement processes and identify areas of improvement ;
• Support EPSA in drafting LTAs and other contracts ;
• Develop appropriate Standards Operating Procedures for procurement and ensure staff are trained and mentored ;
• On a regular basis as may be required, participate in procurement performance evaluations ;
• Support EPSA in drafting Key Performance Indicators (KPIs) for contracted service providers in line with established targets ;
• In collaboration with UNICEF Ethiopia Country Office, and Supply Division, support EPSA in developing sourcing strategies for both local and offshore procurements ;
• Support the development or revision of procurement manual for EPSA, incorporating best practices and emerging trends.

3. Supply Chain Management capacity development and system strengthening TA :

Having completed the upstream supply chain technical assistance, support and focus will be on enhancing EPSA capacities to the last mile. In some respects, this support may be segregated or provided simultaneously. By working with EPSA, the TA will perform the following key tasks :

• Map the entire EPSA supply chain from sourcing to end user ;
• Based on the assessments already done and in consultation with EPSA, identify the areas that need capacity building ;
• Review existing Standard Operating Procedures at this level and align with the already revised SOPs in the upstream ;
• Develop a training Programme for staff and partners in collaboration with EPSA, UNICEF Ethiopian Country Office, and Supply Division ;
• Provide capacity building for supply chain workforce ;
• Provide technical advice to EPSA management on supply chain strengthening opportunities and collaborative avenues such as with emergency response agencies to leverage of EPSA infrastructure already in place.

 

To qualify as an advocate for every child you will have…

• Advanced degree (Masters) in Supply Chain Management /Logistics, pharmacy, Business administration, or a related field ;
• At least 5 years of experience in pharmaceuticals Supply chain management, of which at least five years must have been spent in public healthcare, preferably in a developing country context ;
• Experience in supply chain management of essential pharmaceuticals commodities and other program commodities such as nutrition and immunization supplies ;
• Experience and willingness to build systems and not directly deliver services ;
• Exceptional supply chain training skills, and ability to synthesize complex supply chain data will be an added advantage ;
• Knowledge of appropriate methods for data analysis and reporting ;
• Demonstrate intermediate computer skills in Microsoft Office suite applications including, Word, Excel, Power Point ;
• In depth knowledge of warehouse management information systems ;
• In-depth knowledge on pharmaceuticals tendering and contract administration ;
• Understanding of International Standards and Quality Management Systems ;
• Ability to interact at high level with clients/partners, stakeholders and relevant government entities ;
• Ability to work in team environment, demonstrating leadership.

 

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at : http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks :

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Apply here