UNICEF seeks to recruit an operations specialist – internal control, P-3 (temporary appointment)

Purpose of post :

Major duties and responsibilities :

1. Undertake visits to Ebola Response project sites and sub-offices to monitor compliance with all operational systems and operation inputs and propose action to improve the processes, Sops internal control. Visit a representative number of Response interventions to verify that standards of quality for process and products/results are adhered to. Review the pace of project progress and comment on the causes for delays ;
2. Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendations and provide feedback on the status to the Operations Manager and Ebola Coordinator ;
3. Provide lessons on programme design, supply, cash, partnership and technical assistance management. Assist in the identification of operational and programmatic risks and weaknesses and makes recommendations to mitigate them troubleshoots problem areas and proposes solutions to the Operations Manager and Ebola Coordinator ;
4. Make recommendations for office improvement and forward monthly progress reports to the Ebola Coordinator and Operations Manager. Streamline the coordination of HACT related activities across the Ebola Response including micro-assessments, spot checks, third party monitoring, entreprise risk management, etc. Ensure accuracy, timeliness and appropriateness of information and reports to the Ebola Coordinator and Operations Manager ;
5. Contribute to updating the office’s standard operating procedures, to ensuring that staff understand them, and testing a sample of transactions to verify that the procedures are being properly implemented ;
6. Provide feedback on end use monitoring of supplies and construction works in order to improve the quality and efficiency of the supply process.
7. Contribute to providing training and orientation to newly recruited and other staff and partners on UNICEF’s policies and procedures ;
8. Any other tasks given by supervisor.

Qualifications and competencies :

Education : 

Advanced university degree in Business administration and financial management. A Bachelor level degree in combination with additional years of relevant professional work experience may be accepted in lieu of an advanced university degree.

Work experience :

Five years of continuous professional work experience of managing large projects or programmes, including financial management, particularly developing and implementing financial control system, preferably with an international development agency or NGO.

Languages  : Fluency in French is required. Fluency in English is highly desirable.

Competences :

Core Values (Required) :

Commitment, Diversity and Inclusion.

Core Competencies (Required) :

• Communication [II] ;
• Working with People [II]  ;
• Drive for Results [II].

Functional Competencies (Required) :

• Leading and Supervising [I] ;
• Formulating Strategies and Concepts [II] ;
• Analyzing [III] ;
• Relating and Networking [II] ;
• Deciding and Initiating Action [II]  ;
• Applying Technical Expertise [III].

Technical Knowledge :

Specific Technical Knowledge Required :

• Advanced knowledge of one or more of the technical areas of UNICEF programmes ;
• Advanced Technical Knowledge of the theories, principles and methods in the following areas : communication for behavior change, WASH in schools, water supply projects management, monitoring and evaluation ; 
• Integrated water resource management  appropriate water supply and quality technology i.e. community based water supply.

 Common Technical Knowledge Required (for the job group) :

• Knowledge of the latest theories, technology and practices in :
• Community based sanitation  i.e.: hygiene education or latrine construction and waste management ;
• General knowledge of :
• Methodology of programme/project management ;
• Programmatic goals, visions, positions, policies and strategies for sectoral programmes ;
• Knowledge of global human rights and gender issues, specifically relating to children and women, and the current UNICEF position and approaches ;
• UNICEF policies and strategy to address WASH issues, including those relating to conflicts, natural disasters, recovery, disaster risk reduction and environment ;
• UNICEF financial, supply and administrative rules and regulations ;
• Rights-based and Results-based approach and programming in UNICEF ;
• UNICEF programme policy, procedures and guidelines in the Manual ;
• Mid-Term Strategic Plan ;
• UNICEF Board endorsed policy papers and agency-wide programmes impacting on WASH results ;
• Knowledge and proficiency in the use of corporate office computer system applications and software, including LAN, email, word processing, spreadsheet, database, telecommunications ;
• Knowledge of global environmental issues that pertain to sustainable development and specifically relation to children and woman, and the current UNICEF position approaches.

Remarks:

Applications from qualified female candidates are highly encouraged.