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United Nations Volunteers seeks to recruit an administrative assistant – Monrovia, Liberia

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United Nations Volunteers seeks to recruit an administrative assistant – Monrovia, Liberia

 

Grade : International Volunteer – Internationally recruited Volunteer

Occupational Groups :

  • Operations and Administrations
  • Administrative support

 

UN VOOLLUNTEEER DESSCRIPTIONN OF ASSSGNNMEENTT LBRR000033-Addminstatve Asssantt The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive :

  • Ge en neer rall IInffoorrmma at tion ;
  • Couunty ofAsssgnmmentt Liberia ;
  • Hoost nsttute United Nations Development Programme ;
  • VolunteerrCategoryy National Specialist ;
  • NummberrofVoounneeer 1 ;
  • Duration 2 months ;
  • Expected Starting Date Immediate ;
  • Duty Statono Monrovia [LBR] ;
  • Assignmeent Pace Reemark ;
  • non family station ;
  • Livng Conndtions.

Liberia is a post conflict country. The country is generally safer, with the exception of petty crimes especially in the cities. It is mandatory to complete the following: Basic Security in the Field and Advanced Security in the Field. The current UN security level for Liberia is Level 2. The widely used currencies for business transactions are the Liberian Dollars and U.S. Dollars. Banking facilities are widely available but the use of bank credit and debit cards is limited. There are two major mobile telephone companies including Lone Star and Orange providing services and sim cards can be easily bought with cash after registration by the Service provider. At the moment, there are no fixed telephone lines in Liberia/Monrovia. 28 Dec 2018 Page 1 of 5Monrovia electricity on the national grid exists in few locations. On the other hand, the capital Monrovia and its environs are powered by some individual household generators. It is also the case with running water which is available in some parts of the city. Some homes and business are dependent on water tankers that deliver water at a fee. UN personnel are provided medical services in the UN Agency clinic, which is located on the ground floor of the Pan African Plaza in Sinkor, Monrovia, Liberia. Other medical services can be obtained at other medical facilities in Monovia and its environs.

UN system in Liberia has put in place solid mechanisms for prevention and protection against potential risk related to Ebola. In the month of January 2018, several cases of Neisseria meningitides, a type of bacteria that is associated with meningitis outbreaks, were found in Liberia, though public health actions have been intensified to stop meningitis transmission in the country.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan :

  • As sssiign nmme en ntt DDe ettai ils ;
  • AssignmeentTitele Administrative Assistant ;
  • OrgaanzatonnalContext & Poject Descrpttono ;
  • Under the guidance and supervision of the Political, Peace and Development Unit, Resident Coordinator’s.

Office, the Administrative Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach :

  • The Administrative Assistant works in close collaboration with the UNDP staff to exchange information and ensure consistent service delivery ;
  • Sustainabe Deeveoppmennt 16. Peace, Justice and Strong Institutions ;
  • Gooasls Task descrpttono ;
  • Within the delegated authority and under the supervision of Political, Peace and Development Unit or ;
  • his/her designated mandated representative(s), the UNV Administrative Assistant will ;
  • * Implementation of operational strategies ;
  • * Support to effective and efficient functioning of the Political, Peace and Development Unit, Resident.

 

Coordinator’s Office :

  • Support to administrative and logistical services ;
  • Support to office maintenance and assets management.

28 Dec 2018 Page 2 of 5* Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are required to:- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day)- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country- Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

 

Resuls/ExpectedOuuputs :

As an active UNDP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to United Nations Development Program (UNDP) and its beneficiaries in the accomplishment of her/his functions, including :

  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
  • Provision of inputs to the PPDU / RCO administrative business processes mapping and implementation
  • Of the internal standard operating procedures (SOPs).
  • Provision of inputs to preparation of administrative team results-oriented work plans.
  • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all

 

Activities throughout the assignment :

  • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed ;
  • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs) ;
  • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development dur-ing the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

 

Qualifications/Requirements :

Requied : Deggee Levell Secondary education

Educaton -Additonal Commments

28 Dec 2018 Page 3 of 5Requiredexpeerence 60 months

Experene Remark :

Relevant experience in administration or programme support service. Expertise in usage of computers and office software packages (MS Word, Excel, etc.) Experience in handling of web-based management systems.

Language Skils :

English (Mandatory) , Level – Working Knowledge

 

Area of Expertses :

Other development programme/project experience Mandatory

 

Area of Experts Requirement :

NeeddDrrvng Lcence No

 

Competences & Valuees :

  • Client Orientation ;
  • Commitment to Continuous Learning ;
  • Planning and Organizing ;
  • Co onnddi itionnss o off Se errviicee a anndd o ottheer r inffoorrma attionn ;
  • Conditon ofServcec Click here to view Conditions of Service.

 

Conditons ofServce :

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.

Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) on a monthly basis will be provided.

For UN Volunteer entitlements, kindly refer to the link https://vmam.unv.org/calculator/entitlements Suppervision,,nduuctonn and duuty ofcare oofUNN Voolunteerrs

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to :

  • Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;
  • Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;
  • Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;
  • Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;
  • Access to shared host entity corporate knowledge, training and learning;
  • Inclusion of the volunteer in emergency procedures such as evacuations;
  • Leave management;
  • DSA for official travel, when applicable;
  • All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme.

 

Apppllcatonn Codde LBRR000133-3704

 

Apppllcatonn proceddure :

Disclaimeer :

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified

professionals. We are committed to achieving diversity in terms of gender, nationality and culture.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Apply here

 

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