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United Nations World Food Programme seeks to recruit a procurement officer NOA Kampala (101461)

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Date de clôture : jeudi 29 novembre 2018

United Nations World Food Programme seeks to recruit a procurement officer NOA Kampala (101461)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

 

About WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

 

Are you up to the challenge?

We are seeking for a qualified individual for the position of Procurement Officer NOA to be based in Kampala. The successful candidate will be offered employemnt on Fixed Term.

 

Organizational context

This job is at the WFP Uganda Head Office in Kampala. The incumbent will report to the Head of Procurement, or her designate.

 

Job purpose

To collect, analyse and report on information to maximise efficiency of procurement operations and activities.

 

Key accountabilities (not all-inclusive)

  1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services ;
  2. Contribute to analysis of data to provide recommendations for process improvement ;
  3. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization ;
  4. Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules ;
  5. Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs ;
  6. Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials ;
  7. Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries ;
  8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis ;
  9. Act in an assigned emergency response capacity as required to meet emergency food assistance needs ;
  10. Establish and manage small contracts/portions of larger contracts that enhance the value WFP obtains from its engagements (e.g. Cost, Efficiency, Quality) ;
  11. Collect, collate and report records relating to ethics and complience to assist in the analysis of audit findings ;
  12. Other as required.

 

4Ps Core organisational capabilities

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives ;
  •  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners) ;
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission ;
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs ;
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment ;
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills ;
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work ;
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors ;
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities ;
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles ;
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners ;
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders ;
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Functional capabilities

Capability NameDescription of the behaviour expected for the proficiency level
Tendering & ContractingDemonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
Vendor ManagementDemonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
Commodity/Product/Service IntelligenceSelects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
Systems & ReportingDemonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
Ethics & ComplianceDemonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

Standard minimum qualifications

  1. An advanced degree in any of the following areas obtained from a recognised education institution: Food Science and Technology, Agriculture, Procurement, Economics, Commerce, Business Administration of any related area OR a first degree coupled with an addidtional professional qualification and work experience ;
  2. At least six (6) years of progressively respionsible expereice in procurement, handling routine transactions/purchases of commodities/goods/servcies ;
  3. Experience in developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders) ;
  4. Good working knowledge and experience using MS Office Applications ;
  5. Knowledge of WFP procurement policies and rules, regulations and procedures is desirable.

 

Desired experiences for entry into the role

  • Experience handling routine transactions/ purchase of commodities/goods/services ;
  • Experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders) ;
  • Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration).

 

Deadline for applications

Thursday 29th November 2018

Apply here

 

 

 

 

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