UNOPS seeks to recruit a Procurement and Logistics Specialist – Nairobi, kenya
- Organization: UNOPS – United Nations Office for Project Services
- Location: Nairobi
- Grade: P-3, International Professional – Internationally recruited position – Mid level
- Occupational Groups:
- Procurement
- Logistics
- Supply Chain
- Closing Date: 2019-05-31
Background information – PSC :
Peace and Security Cluster :
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.
Background information – job-specific :
The United Nations Mine Action Service (UNMAS) is a component of the United Nations Assistance Mission in Somalia (UNSOM) and works in close coordination with the Rule of Law and Security Institutions Group (ROLSIG) within UNSOM. The UNMAS programme is engaged in working with the Somali Explosive Management Authority (SEMA) in clearance of mines and delivery of Mine Risk Education while strengthening capacity within the Ministry of Internal Security; Explosive Ordnance Disposal (EOD) capability development and mentoring in the Somali Police Force (SPF), Weapons and Ammunition Management (WAM) through the Office of the National Security Advisor (ONSA) and Federal Government of Somalia (FGS) with the Somali National Army (SNA), the National Intelligence Security Agency (NISA), the Somalia Police Force (SPF), and the Custodial Corps. UNMAS also works with the African Union Mission in Somalia (AMISOM) operations under UNSOS.
UNMAS programme is delivered using a UN Office for Project Services (UNOPS) platform. Therefore, UNMAS has a broad range of activities within the Somali security sector. UNMAS works within the framework of the UN dialogue of assistance to the Federal Government of Somalia.
Functional responsibilities :
Candidates with no un or unops experience are strongly encouraged to apply!Under the supervision of the Head of Support Services (HOSS), the Procurement and Logistics Specialist’s duties and responsibilities will be to:
Procurement :
- Ensure full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system ;
- Process Regional Office or Operations/Project Centre procurement business mapping and elaborate/establish internal standard operating procedures in procurement, control of the workflows in the Procurement Unit
- Analyze requirements and synthesis of proposals for cost-saving and reduction strategies ;
- Synthesize proposals and implementation of contract strategy in the Regional Office or Operations/Project Centre, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations, payment conditions, risk assessment ;
- Implement the strategic procurement in the Regional Office or Operations/Project Centre, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement ;
- Prepare procurement plans for the office and projects and monitoring of their implementation ;
- Implement of proper monitoring and control of procurement processes including organization of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receipt of quotations, bids or proposals, their evaluation, negotiation of contracts in compliance with UNOPS rules and regulation ;
- Manage procurement contracts and implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems ;
- Prepare cost-recovery bills for procurement services provided by UNOPS to other agencies ;
- Manage e-procurement module and development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Logistics :
- Provide administrative support for the management of programme assets and expendable items ;
- Ensure proper receipting, storage, issuance, loan, right of use, maintenance, disposal, transfer mechanisms for programme assets, and expendable items ;
- Ensure preparation and submission of periodic programme assets and expendable reports ;
- Write off expendable and non-expendable equipment in accordance with UNOPS and DPKO policies and procedures ;
- Maintain logistics records ;
- Ensure proper usage and maintenance of programme vehicles.
General :
- Coordinate with authorities and relevant stakeholders in managing the procurement and logistics activities (e.g. customs clearances, freight forwarding, gaining authorizations, etc.) ;
- Ensure record keeping of all procurement and logistical files in compliance with the UNOPS policies ;
- Ensure availability of all supporting documents for audit and review purposes ;
- Provide periodic guidance and training to the programme personnel on UNOPS procurement and logistics policies and procedures ;
- Synthesize lessons learnt and best practices in procurement and logistics ;
- Manage the procurement and logistics cells ;
- Perform other duties as assigned by supervisor.
Competencies :
| Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) |
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Education/experience/language requirements :
Candidates with no un or unops experience are strongly encouraged to apply
Education :
- An advanced university degree (Masters or equivalent) in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field with five years of relevant experience; OR
- A first-level university degree (Bachelors or equivalent) in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field with seven years of relevant experience is required.
Experience :
- Relevant experience is defined as experience in Procurement, Supply Chain Management, or Logistics ;
- Experience in working with a range of stakeholders in developing and developed countries is desired.
Language :
- Fluency in English (speak, read, write).
Additional considerations :
- Please note that the closing date is midnight Copenhagen time ;
- Applications received after the closing date will not be considered ;
- Only those candidates that are short-listed for interviews will be notified ;
- Qualified female candidates are strongly encouraged to apply ;
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request ;
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types ;
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request ;
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post ;
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration :
Contract type: FTA (Fixed Term Appointment)
Contract level: P3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about United Nations staff contracts, please follow this link: here
Background information – UNOPS :
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us :
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity :
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization :
UNOPS values its people and recognizes the importance of balancing professional and personal demands.