WFP is lookingfor a budget & programming assistant – G5
About WFP :
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Organizational context :
Job holders typically report to the Budget & Programming Officer.
Job holders at this level are expected, under general supervision, to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. They are expected to use own discretion to address unforeseen situations seeking advice from supervisor. Job holders support management of financial resources and may provide guidance to other staff.
Job purpose :
To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.
Key accountabilities :
- Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimisation of resources ;
2. Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process ;
3. Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximise operational effectiveness ;
4. Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making ;
5. Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders ;
6. Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimise use of funds ;
7. Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered ;
8. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
Standard minimum qualifications :
Education:
Completion of secondary school education supported by diploma in Finance – Administration or related to functional area is desirable.
Language :
Fluency in both oral and written communication in French and good knowledge of English
4Ps core organisational capabilities :
Purpose :
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives ;
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor ;
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates ;
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People :
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities ;
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds ;
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work ;
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance :
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues ;
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency ;
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments ;
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership :
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor ;
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals ;
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives ;
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Functional capabilities :
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Compliance | Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP’s critical activities. |
| Performance Budgeting, Analysis & Reporting | Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles. |
| Resource Management | Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders. |
| Performance Management | Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes. |
| Supply Chain and Operations Knowledge | Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures). |
Other specific job requirements :
This section is optional to describe additional responsibilities & knowledge required for the specific job
Desired experiences for entry into the role :
- Has assisted with the preparation of complex financial documents ;
- Has supported the performance of budget analyses ;
- Has contributed to the collection of pipeline data.
Terms and conditions :
Deadline for applications :
Les candidats intéressés sont priés de soumettre leurs candidatures SEULEMENT EN LIGNE aux liens ci-dessous :
Pour les candidats internes au PAM via : http://newgo.wfp.org/services/e-recruitment
Pour les candidats externes via : http://www1.wfp.org/careers/job-openings