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WFP recruits a Programme Associate G6 –  Sao Tome et principe

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WFP recruits a Programme Associate G6 –  Sao Tome et principe

About WFP :

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Key accountabilities  (not all-inclusive) :

  1. Undertake negotiations for and prepare project documents with government ministries and other participating agencies ;
  2. Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project ;
  3. Assess project performance including utilization of resources and achievement of planned targets ;
  4. Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
  5. Monitor the processing time for settling freight forwarders accounts ;
  6. Issue letters of guarantee and no-charge invoices as instructed ;
  7. Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above ;
  8. Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement ;
  9. Assist in compiling monthly statistics on food aid and commercial food shipments to the country ;
  10. Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met ;
  11. Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
  12. Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc ;
  13. Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions ;
  14. Provide guidance, on-the-job training and assistance to support staff ;
  15. Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions ;
  16. Perform other related duties as required.

Qualifications :

Education : Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.

Language : Working knowledge (proficiency/level C) of English. Working knowledge (proficiency/level C) or limited knowledge (intermediate/level B) of French.

Experience : At least five years of progressively responsible experience, of which at least one year was closely related to programme functions.

Desirable skills (Additional skills which the candidate should possess to provide a competitive edge versus other candidates)

Proficiency in a second official WFP language; training and/or experience using MS Word and MS Excel, WFP’s Information System (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.

 

Organisational context :

This job is found in São Tomé e Príncipe Country Offices (COs). Job holder will report to a Programme Policy Officer. At this level, job holder isexpected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holder is expected to manage resources and coach and coordinate support staff.

4Ps Core organisational capabilities :

Purpose :

  • Understand and communicate the Strategic Objectives : Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change : Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team : Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions : Explains to teammates how each unit contributes to the overall WFP mission.

People :

  • Look for ways to strengthen people’s skills : Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture : Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback : Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit : Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance :

  • Encourage innovation & creative solutions : Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results : Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments : Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive : Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership :

  • Connect and share across WFP units : Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships : Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable : Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships : Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

Functional capabilities :

Capability NameDescription of the behaviour expected for the proficiency level
Programme Lifecycle & Food AssistanceDemonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
Transfer Modalities (Food, Cash, Vouchers)Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Broad Knowledge of Specialized AreasUnderstands basic technical concepts and data and their relevance to food assistance programmes.
Emergency ProgrammingDisplays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/GovernmentUnderstands and applies basic principles of engagement with government counterparts at the national or local level.

Deadline for applications :

30/07/2019

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