FHI 360 recherche un(e) assistant(e) administratif(ve) et RH, Pemba, Mozambique

Administrative & HR Assistant – Mozambique

Length of Time: 10 months with the possibility of extension

Location : Pemba

 

ORGANIZATIONAL OVERVIEW   :

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Cabo Delgado, Mozambique through an integrated health, WASH, and protection program focused on decreasing morbidity and mortality among the conflict-affected population.

 

POSITION OVERVIEW   :

Under the supervision of the HR and Administrative Officer, the Administrative & HR Assistant is responsible for performing general human resources and administration functions and plays a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and timesheets tracking. The HR& Administrative will support program’s staffing needs and work closely with the HR Officer/Manager and the Finance and Admin Manager to comply with Program and Operations requirements.

 

KEY RESPONSIBILITIES AND DELIVERABLES :

• Assists in processes forms, performance evaluations, benefits changes, separations etc.  ;
• Conducts new employee orientation and may assist with separation process ;
• With support from the HR &Admin Officer, assists with training and development programs as needed ;
• Supports staff during the preparation of meetings and workshops as needed (stationery, refreshments, lunch etc.) ;
• Provides administrative support to staff for copying and scanning ;
• Support with the mandatory trainings for all staff, employees’ files etc. ;
• Ensure that all forms are always available and updated ;
• Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office…etc.) ;
• Maintain proper filing systems, ensuring documents are easily accessible as needed ;
• Responds to staff request for administrative support as needed ;
• Schedules meetings and meeting arrangements ;
• Support Employees with timesheets ;
• Ensure that the Guest House is always clean and arranged for staff visiting from other offices.

 

DESIRED QUALIFICATIONS :

• 1-3 years of experience providing HR/Admin in an office setting and at least 1 years working in an international NGO, bank, or preferably with USG programs ;
• High School Completed ;
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) ;
• Prior work experience in a non-governmental organization (NGO) desirable but not required ;
• Excellent analytical and organizational skills. Ability to think critically and creatively ;
• Excellent interpersonal skills, including patience, willingness to listen and respect for colleagues ;
• Must work well individually and as part of a team ;
• Fluent in Portuguese and excellent in English.