Le PNUD recrute un Assistant(e) opérationnel(le), Windhoek, Namibie
Background
UNDP is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build better lives. We are on the ground in 177 countries, working with them on their own solutions to global and national development challenges.
In Namibia, we support the Government of Namibia (GRN) in identifying key challenges in meeting its Vision 2030 and the Sustainable Development Goals (SDGs) by improving capacities at the national, regional, and local levels. To Accelerate structural transformations for sustainable development our programming priorities are 1) Sustainable, Inclusive, and Green Growth, 2) Sustainable environmental management and increased resilience to shocks and crises, and 3) Improved governance for accountable, responsive institutions and civic engagement.
The UNDP Young Professional Programme (YPP) is designed for highly qualified and motivated young Namibian professionals who recently graduated from Master’s programmes or in some cases, from Bachelor’s Honours Degree programmes. The programme provides an opportunity to start a development career through “on-the-job’ professional development that can be based on learning from UNDP’s programmes, policies, and operations. Training and learning will be part of the day-to-day activities under the UNDP Young Professional Programme.
Under the overall guidance of the DRR and direct supervision of the Operations Officer, the Operations Associate provides effective operations support services ensuring high quality, accuracy, and consistency of work.
The Operations Assistant works in close collaboration with the operations, programme, and project staff in the CO and UNDP HQ as required to exchange information and supports programme delivery.
Duties and Responsibilities
- Support to knowledge building and knowledge management.
- Support the operation team to ensure effective operational planning and implementation.
- Support partnerships and resource mobilization.
- Provide support to the effective monitoring, evaluation, and reporting on progress of project implementation.
- Support knowledge building and knowledge sharing relevant to the assigned project.
Support the operations team to ensure effective project planning and implementation.
- Assist in compiling and summarizing information and data for the formulation of project work plans. In consultation with the project team, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
- Support project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners. Review project documents for completeness and compliance with relevant rules and procedures and identify inconsistencies for referral to supervisor. Compile, summarize and present basic information/data on a specific project and related topics or issues;
- Contribute to and support data collection for gender analysis and gender mainstreaming at the project level.
- Provide administrative and logistical support to ensure successful project delivery that includes organization/coordination of project events, procurement and finance-related activities, contract management, recruitment, and coordination of field visits and project-related missions.
Support partnerships and resource mobilization.
- Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, and other partners and relevant stakeholders. Provide support in updating database of the relevant public and development partners, and other stakeholders who are counterparts for the project.
- Support regular communication with partners, project counterparts, stakeholders, and beneficiaries.
- Support dissemination of high-quality information and visibility of the project activities among the stakeholders.
- Assist operations team in identifying and gathering information on opportunities for resource mobilization.
Provide support to the effective monitoring, evaluation, and reporting on progress of project implementation.
- Support implementation of the project monitoring system in alignment with its Monitoring and Evaluation framework to facilitate effective information sharing on project status and achievement of targets.
- Collect, analyze and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes. Assist team in the design and conduct of internal evaluations and surveys. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.
- Support the organization of progress meetings, field, and study visits to monitor project implementation and support organization of workshops, roundtables, and conferences within the project.
- Assist in implementation of effective risk management for the project with a well-documented risk mitigation plan in place. Support monitoring of previously identified and emerging risks. Update the status of risks in relevant project risk logs and/or databases.
- Monitor project budget, financial resources, and accounting for effective and transparent use of available resources and to ensure accuracy and reliability of data/information used in financial reports.
- Support the preparation of weekly, quarterly, annual, and other requested project reports in line with monitoring and reporting guidelines and donor requirements.
Support knowledge building and knowledge sharing relevant to the assigned project.
- Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed.
- Make sound contributions to knowledge networks and communities of practice.
- Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.
Provides support to knowledge building and knowledge sharing in the CO, focusing on the achievement of the following results:
• Participation in the training for the operations/projects staff on administration.
• Contributions to knowledge networks and communities of practice.
Competencies
| Thematic Area | Name | Definition |
| Business Management | Results-based Management | Ability to manage programmes and projects with a focus at improved performance and demonstrable results |
| Administration & Operations | Events management (including
retreats, trainings, and meetings) | Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. |
| Administration & Operations | Onboarding of personnel | Knowledge of policy and procedures on administrative
on-boarding, including issuance of office ID, email address creation, office space, telephone extension, Argus profile set up, issuance of office ICT equipment |
| Business Management | Digital Awareness and Literacy | Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed |
| Business Development | Knowledge Generation | Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need |
| Business Development | Knowledge Facilitation | Ability to animate individuals and communities of contributors to participate and share, particularly externally |
| Business Direction & Strategy | Effective Decision Making | Ability to take decisions in a timely and efficient manner in line with ones authority, area of expertise and resources |
Required Skills and Experience
Secondary Education is required. University Degree in Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
Experience in preparation of financial reports and overviews. ·
Knowledge of monitoring and evaluation tools · Knowledge of project management processes · Knowledge of procurement procedures of national/international organizations.