Le PNUD recrute un Spécialiste de l’assurance qualité dans le domaine des finances, Khartoum, Soudan

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP’s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels.

As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management.

In Sudan, UNDP is the interim Principal Recipient (PR) for the HIV, TB and C19RM  grants and is also implementing Cost Sharing Agreement (CSA) to support the Fedela Ministry of Health (FMOH) in the implementation of specific activities under Malaria grants.

The UNDP-GF partnership under the 2021-2023 allocation aims to contribute towards the achievement of the vision, goals and strategic responses, including targets of the Sudan National HIV and TB Strategic Plans.  For effective implementation of the Global Fund resources, UNDP Sudan has established a Program Management Unit (PMU), which under the overall guidance of the UNDP senior management is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems, and monitoring and evaluation systems. The GF grant is implemented in accordance with UNDP rules, policies and procedures, the grant confirmation, corporate agreements with the GF and in close coordination with the Federal Ministry of Health, Sub-Receipients, national stakeholders, technical partners and UN entities, the Global Fund (Local Fund Agent, (LFA) the Global Fund Country Team and Country Coordinating Mechanism (CCM).

Role Summary

Reporting to and under the direct guidance of the Finance and Admin Specialist, the Finance Quality Assurance Specialist (FQAS) will facilitate the functional execution of the technical, advisory and financial management aspects of UNDP’s PR role. The incumbent is responsible for managing and mitigating the financial and operational risks of execution by exercising clear oversight and ensuring adherence to all UNDP finance and operational rules and regulations as captured in the POPP, as well ascorporate agreements with the Global Fund.

The FQAS will perform financial data analytics and compliance checks to ensure completeness and integrity of financial information in Atlas, as well as make inputs in financial reports to be submitted to internal and external stakeholders including senior management at the UNDP Country Office (CO), Health Information System Team (HIST), and GF (including the LFA).

Lead triangulation of financial data and ensure data is up to date for all projects in Atlas with the latest disbursement and budget information in compliance with corporates timelines and based on approved Implementation Letters and Disbursement Notifications.

Ensures due diligence and compliance with all applicable requirements at grant closure including as they relate to audits, management actions, outstanding Purchase Orders, program assets, etc.

The role involves interaction with HIST, CO and several other teams within UNDP working in close coordination with national stakeholders, the GF, CCM and technical and UN partnersThe successful candidate might also be required to provide programme finance support (up to 10%) from time to the Team Leader (Governance) on various Governance Projects that are without any dedicated finance capacity

Under the supervison of Head of  Finance and Admin section, the Finance Quality Assurance Specialist will be responsible for the following functions.

1. Ensures effective, quality- assured resource management and control of project budgets:

• • Ensures full compliance with UNDP rules, regulations, and financial policies leading to implementation of effective internal control and oversight;
  • Lead audit preparations, documentation and follow-up on audit queries and recommendations;
  • Lead the coordination of Sub-recipient audit conducted by external audit firms;
  • Lead processes to ensure effective planning, budget control and expenditure tracking of financial resources;
  • Support the design of the workplan and budget, alert on required budget revisions and propose budget revision strategies for UNDP and Sub-Recipients;
  • Under the guidance of the Finance and Admin Specialist, prepares programme budgets, inputting budgets into Atlas, and complete budget revisions in a timely manner;
  • Support the PMU in the establishment and update of asset management system, assets tracking and process of assets verification;
  • Undertake periodic review of Atlas voucher and other entries and provide documentation to support necessary corrections including raising GLJE, APJV, etc.;
  • Lead on the coordination and data gathering for reporting to the national partners, CCM, GF and other partners on the status of financial deliveries and liquidation
  • Conducts monthly analysis and monitoring of budget expenditures;
  • Exercises control of accounts receivables for programmes and fund transfers from donors and UNDP Country Office and Head Quarters;
  • Provides inputs and system data to support periodic and annual reports as well as in response to requests and questions related to programme delivery;
  • Leads processes to ensure proper financial closure of projects and cost sharing agreements;
  • Ensures the correct filing and storage of legal documents and binding agreements at programme level;

2. Advises on implementation of operational strategies and procedures

• • Lead on implementation of the effective internal control, proper design and functioning of the financial resources management system and approaches in terms of UNDP rules, regulations, policies and strategies;
  • Lead implementation of the effective internal control, proper design and functioning of payment request workflows system;
  • Research transactions to document evidence to support policy exceptions and obtain management approval before grant closure
  • Review transaction documents and system entries before signature by Finance and Admin Specialist
  • UNDP support operations business processes mapping and close collaboration on internal standard operating procedures in the Finance and Admin Unit; control of the workflows in the Finance Unit;
  • Support the PMU in the establishment and update of asset management system, assets tracking and process of assets verification;
  • Routinely monitors financial exception reports for unusual activities, transactions and investigates anomalies or unusual transitions.

3. Promotes knowledge building and knowledge sharing on UNDP related policies on operations, assets and financial management:

• • Lead in documenting evidence to support high-quality financial management, analysis and oversight for all resources managed by the PMU
  • Lead the data gathering processes to enable the provision of technical and advisory support to the PMU in the area of financial and assets management
  • Organizes trainings for the operations/ projects staff on programme, as well as external partners and responsible agents on UNDP procedures.
  • Lead the creation of a community of practice for finance officer and equivalent of the grantees and partners of the project;
  • Provides a synthesis of lessons learnt and best practices in programme from a financial perspective
  • Contributes to knowledge networks and communities of practice.

4. Support risk management and assessment processes, for risk-informed financial operations

• • Ensure compliance with UNDP POPP, Manuals and Guidelines related to grants.
  • Leadupport the periodic and targeted quality assurance and transaction-level analyses, including sampling and reviews at the project level;
  • Organise  and  plan  work  to  systematically  meet  service  standards  set  for  areas  of responsibility within the grant life-cycle.
  • Ensure compliance of the Grant recipient with recommendation outlined in the Capacity  Assessment Report;
  • Conduct periodic monitoring in line with the recommendation outlined in the Capacity Assessment Report;
  • Lead grantees and responsible partners in producing reports that match UNDP standards  by taking proactive measures, such as monthly check-in to engage on financial reporting and consulting on report preparation;
  • Ensures implementaters properly fill in Face Forms in line with UNDP requirements and verifies accuracy of reports, facilitates spot checks and other monitoring activities, ensure timely entry in UNDP systems;
  • Any other relevant tasks assigned by the PMU Manager.

Institutional Arrangement

Working under the guidance of the Finance and Admin Specialist, the Finance and Quality Assurance Officer promotes a collaborative, client-focused, quality and results-oriented approach across grant sub-recipients and stakeholders. He/She provides hand-on technical support to preparation of accelerations plan and capacity transfer in actual implementation of SR work plans, and budgets to ensure proper accountability for results, timely reporting and efficient use of the Global Fund resources.

In delivering these important functions, the  Finance and Quality Assurance Officer works in close partnerships with Programme and M&E team, PSM Team,  and finance and admin staff at SRs and within the UNDP-PMU.

Travel:

The position may require travel to the States in Sudan and other parts of the world, based on program needs, for which UNDP will cover the cost of travel of the individual to and from the duty station.

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