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The United Nations Volunteers (UNV) recruit a UNV Human Resources Officer – Ndjamena / Tchad

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The United Nations Volunteers (UNV) recruit a UNV Human Resources Officer – Ndjamena / Tchad

 

Description :

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

Living Conditions :

For security reasons, it is strongly recommended that IOM staff stay in MOSS compliant hotels during their stay in the country. The climate in Chad is favorable with a little heat. Office hours are: 7:30 to 17:00 (Monday to Thursday), Friday is until 13:30. The drivers are at your disposal for any transport, according to the logistic team between 6 am and 10 pm. you have to know how to vary the itineraries and the hours of movement as much as possible (work, shopping, etc.), walking is strongly discouraged anywhere in the city or in mission throughout the country. IOM provides service vehicles and drivers are available to assist any movement. Taking taxis or private cars is highly discouraged

Preamble :

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.

In most cultures, volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.

In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

Organizational context and brief project description :

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Resources Management Officer (RMO), with the technical oversight of the Regional Human Resources Officer (RHRO) and in close collaboration with the Department of Human Resources Management (HRM) at Headquarters (HQs), the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the IOM Country Office (CO) in Chad.

Task description :

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Resources Management Officer (RMO), with the technical oversight of the Regional Human Resources Officer (RHRO) and in close collaboration with the Department of Human Resources Management (HRM) at Headquarters (HQs), the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the IOM Country Office (CO) in Chad.

The UNV will :

  • Review and monitor the Human Resources Management function in the Mission in accordance with the Organization’s policies, procedures and practices. Interpret and apply IOM’s Human Resources policies, rules and regulations, as well as standards and techniques considering the Mission’s activities ;
  • Provide verbal and written explanations to staff and managers on HR matters ;
  • Undertake all human resources administrative transactions, including preparation of personnel actions, updating the HR module of the ERP system (SAP), and processing of contracts for national staff; Monitor and ensure effective administration of the Organizational Management module ;
  • Prepare the monthly payroll for national staff both in RO and CO and perform related administrative actions ;
  • Ensure the accurate maintenance of personnel files and attendance records of national staff and in line with organizational standards ;
  • Track contractual situations and administration of entitlements of local staff (including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases, family allowances, etc.) as well as requests for promotions, recruitment, separation, etc. and take necessary actions ;
  • Identify staffing issues and update project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. In consultation with line managers, monitor and evaluate staffing needs and facilitate effective workforce planning ;
  • Support line managers in the recruitment processes for locally recruited personnel. As required, assist with the recruitment of international personnel ;
  • Monitor compliance with the Staff Evaluation System (SES) within the Country Office and encourage timely completion of the performance management process in line with organizational deadlines. Provide information to all staff in the country office on business-related issues; As required, facilitate performance management discussions between staff and supervisors ;
  • Discuss audit recommendations on HR matters and, in coordination with the RHRO, implement them upon instruction within the HR function ;
  • Deliver induction and other forms of trainings to staff in Senegal ;
  • Participate in providing guidance/support and respond to administrative queries ;
  • Perform such other duties as may be assigned ;
  • Furthermore, UN Volunteers are required to: Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day)- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country ;
  • Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application-Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. ;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers-Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs :

As an active IOM team member, efficient, timely, responsive, client-friendly and high-quality support rendered to IOM and its beneficiaries in the accomplishment of her/his functions. The UNV will :

  • Be exposed to the hiring process and develop a good knowledge of related policy, process, tools and techniques; the selected candidate will also develop a good practice of IOM recruitment management system (HRIS) as well as SAP ;
  • Have support in the definition and implementation of a recruitment strategy for IOM Chad by identifying and attracting candidates whose skills and potential match the needs and accompanying them in their integration ;
  • Capacity development through interaction with colleagues from various professional backgrounds, different multicultural and multidisciplinary groups ;
  • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment ;
  • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed  ;
  • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs) :
    • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment ;
    • A final statement of achievements towards volunteerism for peace and development dur-ing the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed .

Qualifications/Requirements :

Required Degree Level  : Bachelor degree or equivalent

Education – Additional Comments : Bachelor’s degree in Business Administration, Human Resource Management or Social sciences

Required experience : 24 months

Experience Remark :

  • Experience in Administration and Human Resources Management; Familiarity with UN common system or similar systems an asset ;
  • Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes ;
  • Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities;
  • International HR experience in humanitarian settings is an added advantage ;
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills; Accuracy and professionalism in document production and editing ;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines .

Language Skills :

  • French (Mandatory) , Level – Fluent ;
  • AND – English (Mandatory) , Level – Fluent .

Area of Expertise :

  • Human resources management and development Mandatory ;
  • Administration and administrative assistance Mandatory .

Area of Expertise Requirement :

Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; Excellent oral and written skills; excellent drafting, formulation, reporting skills; Accuracy and professionalism in document production and editing;

Need Driving Licence : Yes

Competencies & Values :

  • Accountability ;
  • Adaptability and Flexibility ;
  • Client Orientation ;
  • Commitment to Continuous Learning ;
  • Communication ;
  • Ethics and Values ;
  • Integrity ;
  • Planning and Organizing ;
  • Professionalism ;
  • Respect for Diversity ;
  • Working in Teams .

Conditions of Service and other information :

Condition of Service : Click here to view Conditions of Service

Conditions of Service for International Specialist :

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).

The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,631. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org.

For UN Volunteer entitlements, kindly refer to the link https://vmam.unv.org/calculator/entitlements

In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis.

Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements).

UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.

Supervision, induction and duty of care of UN Volunteers :

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:

  • Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment ;
  • Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity ;
  • Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal ;
  • Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address ;
  • Access to shared host entity corporate knowledge, training and learning ;
  • Inclusion of the volunteer in emergency procedures such as evacuations ;
  • Leave management ;
  • DSA for official travel, when applicable ;
  • All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme.

Application Code : TCDR000128-4739

 

Application procedure :

Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

 

Application deadline : 30-06-2019

Disclaimer :

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.

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